Administrative Assistant II - Temporary (Grant Funded)

City of San Antonio•Tx 78237, TX

1d•Onsite

About The Position

Under direction, the Administrative Assistant II performs a wide variety of professional administrative duties supporting an assigned department’s activities and services. The role coordinates office services and provides information and assistance to the public. It may include direct supervision of assigned staff and, depending on the assignment, oversight of warehouse operations. This is a temporary, grant-funded position with unclassified status and no disciplinary appeal rights to the Municipal Civil Service Commission. Employment is at will and may be terminated at any time for any reason. The primary work environment is an office at 515 Castroville Rd, San Antonio, TX 78237. Work hours are 7:45 a.m. to 4:30 p.m., Monday through Friday. The San Antonio Metro Health District provides public health services, and some assignments may involve risk of exposure to and possible transmission of vaccine-preventable diseases. Staff in high-risk positions must obtain relevant immunizations under SAMHD Policy DM 13.2; requests for exemption will be reviewed. SAMHD expects staff to apply a health equity lens to programs, services, and decisions that directly affect the communities served.

Requirements

Two years of college from an accredited college or university, subject to the stated substitution allowance for related experience or education.
Two years of administrative experience, subject to the stated substitution allowance for related experience or education.
Knowledge of basic accounting principles and practices, organization and management, English usage, spelling and punctuation, research and statistical methods, modern office practices and procedures, business mathematics, data collection, record keeping, applicable laws and regulations, and community relations.
Ability to operate a computer keyboard and basic office equipment.
Skill in using a personal computer and associated software programs.
Ability to learn personnel administration, purchasing procedures, assigned department procedures and policies, and research and data collection methods.
Ability to communicate clearly and effectively and establish cooperative working relationships.
Ability to perform office and program administration duties, understand City and outside-agency operations as needed, and interpret and apply administrative and departmental policies and procedures.
Ability to compile data and prepare routine reports; research, analyze, and summarize data; and work independently without supervision.
Selected applicants must receive satisfactory pre-employment drug-testing and background-check results.
If selected, official transcripts, diplomas, certifications, and licenses must be submitted at processing.

Nice To Haves

Bilingual.
Valid Class C Texas Driver’s License.

Responsibilities

Prepare correspondence for communication with other City departments and the public.
Assist with coordinating the administrative operations of the assigned department or division.
Assist in formulating departmental policies and procedures and ensure compliance with City and department rules and regulations.
Participate in preparing the department budget, assist with monitoring and reviewing expenditures, and provide information to appropriate department staff.
Monitor office-supply inventory and review purchase requisitions and payment requests.
Assist with administrative personnel functions, including initiating personnel requisitions, monitoring overtime and attendance records, and preparing and monitoring employee payroll.
Research, compile, and analyze data for special projects and reports; prepare project progress reports and document problems and issues.
May oversee warehouse operations, including inventory control, purchasing materials and tools, and ensuring inventory procedures are followed.
May supervise clerical and administrative staff in general office operations.
May prepare public relations data, brochures, and handouts.
May organize and maintain filing systems and records related to assigned areas.
May respond to and resolve difficult and sensitive citizen inquiries and complaints.
Perform related duties and fulfill responsibilities as required.