Administrative Assistant - Temporary Grant

Florence-Darlington Technical College • Florence, SC

3d

About The Position

The CCAMPIS Administrative Assistant is responsible for day-to-day administrative duties, coordination, and implementation of Florence-Darlington Technical College’s Child Care Access Means Parents in School (CCAMPIS) Program. The position reports to the Director of CCAMPIS and helps ensure student-parents receive timely access to childcare assistance, campus resources, community services, and other support to remain enrolled and complete their educational goals.

The role supports program operations and federal grant compliance, maintains confidential program records, assists with reporting and assessments, tracks participation and outcomes, and supports program agreements and procedures. It also identifies and communicates with potentially eligible student-parents, explains program services and requirements, responds to questions, and connects students with appropriate College and community resources. This is a temporary grant position.

Requirements

• High school diploma and work experience directly related to the area of employment; a bachelor's degree may be substituted for the related work experience.
• Strong organizational, communication, recordkeeping, and customer service skills.
• Proficiency in Microsoft Word, Excel, and PowerPoint.

Nice To Haves

• Associate degree from an accredited college or university, or five years of progressively responsible experience in grant administration, student services, program administration, or a related field.
• Experience supporting student-parents, low-income students, or other underserved populations.
• Knowledge of student support services, resource navigation, and the challenges faced by student-parents.

Responsibilities

• Assist with monitoring program operations in accordance with federal grant requirements, College policies, and approved procedures.
• Maintain complete, accurate, organized, and confidential program records, including student eligibility, participation, services, referrals, childcare assistance, outreach, and program activities.
• Assist with preparing and maintaining documentation for grant reporting, program reviews, audits, assessments, and compliance requirements.
• Support program activities and workshops consistent with the approved CCAMPIS grant budget.
• Identify potential compliance concerns and promptly communicate them to the appropriate supervisor.
• Track program participation, student-parent engagement, services provided, and program outcomes.
• Assist with preparing annual and periodic CCAMPIS reports, assessments, and performance measures.
• Assist with developing, maintaining, and monitoring Memoranda of Understanding (MOUs) and related program agreements.
• Ensure required documentation is collected and maintained in accordance with College policies and grant requirements.
• Assist with developing and maintaining program procedures, forms, informational materials, and internal tracking systems.
• Monitor end-of-semester grades for all participants.
• Identify potentially eligible student-parents, including newly enrolled Pell Grant-eligible student-parents, who may benefit from CCAMPIS services.
• Assist with developing and implementing proactive outreach strategies to inform eligible student-parents about program services and eligibility requirements.
• Conduct outreach to newly enrolled, continuing, and returning student-parents through email, telephone, text messaging, campus outreach, orientations, information sessions, and other appropriate methods.
• Assist student-parents with understanding program requirements, available services, application procedures, and participation expectations.
• Provide professional, timely, and responsive communication to student-parents, College employees, childcare providers, community partners, and other stakeholders.
• Maintain a welcoming, supportive, and student-centered environment for student-parents.
• Respond to questions and concerns and assist with resolving issues within the scope of the position.
• Refer students to appropriate College resources and community services as needed.
• Perform other duties as assigned.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED