Program Assistant Academics III HV-CS-9661

Hudson Valley Community College•City of Troy, NY

18d

About The Position

Hudson Valley Community College is hiring a full-time Program Assistant Academics III in the Applied Technologies Department, School of Science, Technology, Engineering and Math. Under the general supervision of the Department Chair of Applied Technologies or another academic supervisor, the position provides high-level clerical or paraprofessional assistance to students, faculty, and administration. The role communicates with the professional community and prospective students about program information and admissions, assists the Department Chair with annual reports, program reviews, and budget preparation, and supports faculty with academic-policy information and course materials. The position is 40 hours per week, pays $23.294 per hour, and has an immediate start date. Applicants must meet the stated minimum qualifications. Candidates must have been legal residents of New York State for at least four months; preference may be given to candidates who have also been legal residents of the appointing municipality for at least four months. Applicants must hold unrestricted authorization to work in the United States. Appointment is contingent upon completion of a background check. Hudson Valley Community College does not sponsor visas.

Requirements

Associate’s degree from an accredited institution.
Three years of experience in an office or customer service setting.
Candidates must have been legal residents of New York State for at least four months.
Applicants must currently hold unrestricted employment authorization to work in the United States.
Appointment is contingent upon completion of a background check.

Nice To Haves

Preference may be given to candidates who have been legal residents of the municipality to which the appointment is to be made for at least four months.
Bi-lingual applicants are strongly encouraged to apply.

Responsibilities

Provide high-level clerical or paraprofessional assistance to students, faculty, and administration of an academic department or departments.
Communicate with the professional community regarding program-specific information.
Communicate with prospective students regarding the admission process specific to the Applied Technologies department.
Assist the Department Chair with data development and writing for annual reports and program reviews.
Assist the Department Chair with budget preparation by gathering and organizing data.
Devise and maintain complex file structures and data retrieval methods.
Produce routine and ad hoc reports from office file structures.
Develop and monitor office protocols and priorities to maximize office productivity.
Develop and communicate information for faculty regarding academic policies.
Assist faculty with formatting and reproduction of course material.
Use MS Office or other office software to design, develop, and produce required documents and records.
Participate in all department meetings.
Perform other duties as assigned.