Edmonson Heim Fellowship Program and Partnerships Coordinator

Hamline University•Saint Paul, MN

About The Position

The Program and Partnerships Coordinator manages the Edmondson Heim Education Fellows Program’s administrative operations from application through award and recordkeeping, working with School of Education leadership, Institutional Advancement, and Financial Aid. The Coordinator oversees application and selection processes, coordinates financial awards, develops internship and conference opportunities, organizes community-building events, tracks Fellows’ progress and participation, and promotes the program to eligible students. The role gathers feedback and success stories, recommends program improvements, supports donor relationships, and prepares an annual report demonstrating the program’s impact.

Requirements

High school diploma or GED equivalent.
One to three years of prior senior-level administrative coordinator or assistant experience.
Demonstrated ability to craft timely, cogent, professional communications for Provost’s use.
Experience developing and implementing best practices in communications and office procedures and protocols.
Experience working with and maintaining confidential information.
Ability to work on a computer for extended periods, with or without reasonable accommodation.
Ability to travel to on- and off-campus locations.

Nice To Haves

Bachelor’s degree from an accredited college or university.
Four or more years of professional administrative coordinator or assistant experience in an office environment, preferably in higher education.

Responsibilities

Oversee the Fellowship application and selection process, including application forms, data capture, timely review against program criteria, and applicant notifications.
Annually establish or reaffirm written eligibility requirements consistent with the gift agreement and update application materials.
Maintain application and award records in the shared Google Drive for five years.
Coordinate with Institutional Advancement to determine annual funding and the number of Fellows to support.
Work with Financial Aid to ensure awards are disbursed properly.
Develop, oversee, and continually improve internship opportunities for Fellows.
Identify and promote educational conferences for Fellows, arrange attendance, and manage budgeting and expense reimbursement.
Develop opportunities for Fellows to build classroom expertise in educational equity and inclusion, social-emotional learning, literacy and digital pedagogies, languages and refugee education, and climate/STEM equity.
Organize and advertise belonging and recognition events, including annual recognition celebrations and cohort meetings, and ensure participation.
Maintain accurate application, award, denial, award amount, student, budget, and spending records.
Track Fellows’ academic progress, coordinate responsive problem-solving, and update student data as needed.
Track Fellows’ participation in conferences, internships, mentorship, and other program activities.
Gather feedback from current and former Fellows and faculty, and collect success stories and photos.
Use feedback to recommend improvements in the Annual Report.
Recruit and retain Fellows in line with available funding and promote the program to eligible incoming and enrolled Hamline students.
Work with University Marketing to develop and review an annual marketing plan and ensure materials reach appropriate audiences.
Draft the Annual Report for Institutional Advancement by April 15 each year, including budget, engagement and participation information, outcome data, research, photos, and recommendations for program changes and growth.