Edmonson Heim Fellowship Program and Partnerships Coordinator

Hamline University•Saint Paul, IN

11d

About The Position

Hamline University is seeking a Program and Partnerships Coordinator to manage the administrative aspects of the Edmondson Heim Education Fellows Program from application through award and ongoing program participation. Working with School of Education leadership, Institutional Advancement, and Financial Aid, the Coordinator oversees applications, selection, awards, program records, internship partnerships, community events, promotion, and assessment. The role also gathers feedback and documents program outcomes to support ongoing improvement and growth. The Coordinator develops internship and conference opportunities for Fellows, builds their classroom expertise in donor-specified areas, and organizes events that foster belonging, recognition, and community. The position maintains accurate student, application, award, budget, and participation records; tracks academic progress; and coordinates responsive problem-solving. It also supports recruitment and retention, collaborates with University Marketing on an annual marketing plan, and drafts an Annual Report for Institutional Advancement by April 15 each year. The position reports to the Director of the Edmondson Heim Education Fellowship and does not supervise employees or students. It is a full-time, non-exempt position requiring a minimum of 40 hours per week. Occasional evening and weekend work may be requested, and overtime may be required as needed. The role requires extended computer use and travel to on- and off-campus locations.

Requirements

High school diploma or GED equivalent.
One to three years of prior senior-level administrative coordinator or assistant experience.
Demonstrated ability to craft timely, cogent, professional communications for Provost’s use.
Experience developing and implementing best practices in communications and office procedures and protocols.
Experience working with and maintaining confidential information.

Nice To Haves

Bachelor’s degree from an accredited college or university.
Four or more years of professional administrative coordinator or assistant work experience in an office environment, preferably in higher education.

Responsibilities

Oversee the Edmondson Heim Education Fellows Program application and selection process, including application forms, data capture, application review, and applicant notifications.
Establish or reaffirm written eligibility requirements annually in accordance with the gift agreement and update application materials.
Retain application and award records in the shared Google Drive for five years.
Coordinate with Institutional Advancement to determine annual funding and the number of Fellows to be funded.
Work with Financial Aid to ensure awards are properly disbursed.
Develop, oversee, and continually improve internship opportunities for Fellows.
Identify, promote, and arrange Fellow attendance at educational conferences, including budgeting and expense reimbursement.
Develop opportunities for Fellows to build classroom expertise in educational equity and inclusion, social-emotional learning, literacy and digital pedagogies, languages and refugee education, and climate/STEM equity.
Organize and advertise belonging and recognition events, including the Annual Recognition celebration and cohort meetings, and ensure participation.
Maintain accurate records of applications, awards, denials, award amounts, student data, program budget, and spending.
Track Fellows’ academic progress, coordinate responsive problem-solving, and update student data as needed.
Track participation in conferences, internships, mentorship, cohort meetings, and other program elements.
Gather feedback from current and former Fellows and Faculty, and collect success stories and photos.
Use feedback to recommend improvements in the Annual Report.
Recruit and retain Fellows in line with available funding and promote the program to eligible incoming and enrolled Hamline students.
Work with University Marketing to develop and review an annual marketing plan and ensure materials reach appropriate audiences.
Draft the Annual Report for Institutional Advancement by April 15 each year, including budget, Faculty and Fellow engagement, participation overview, outcome data, research, photos, and recommendations for program change and growth.