Program and Grant Manager

ICF • Reston, VA

21h • $81,499 - $138,549 • Remote

About The Position

ICF is seeking an experienced mid- to senior-level Program and Grant Manager to support an anticipated multi-country international development project in Asia. This role will manage complex regional activities across multiple countries, helping ensure that work plans, budgets, deliverables, grants, subawards, consultants, and reporting requirements are coordinated effectively and implemented on time. Working closely with the Project Director and technical leads, the Program and Grant Manager will serve as a central coordination point for project operations, grant management, partner coordination, financial tracking, procurement support, and implementation follow-up. The position requires strong attention to detail, sound judgment, and the ability to keep many moving parts aligned across headquarters staff, country teams, technical experts, subcontractors, and local partners. This position is ideal for a highly organized program management professional with substantial experience supporting donor-funded or federally funded international projects, managing complex timelines and budgets, coordinating geographically dispersed teams, and maintaining strong compliance and documentation systems.

Requirements

• Bachelor's degree in business administration, international development, public administration, project management, finance, or a related field.
• Minimum 10 years of progressively responsible experience managing large, complex international development projects.
• Demonstrated experience supporting multi-country programs with annual budgets, multiple partners, and diverse stakeholder groups.
• Strong experience in project planning, budget management, implementation oversight, and operational coordination.
• Experience managing consultants, subcontractors, vendors, and partner organizations.
• Excellent organizational and problem-solving skills with the ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, and project management tools.
• Authorization to work in the United States.

Nice To Haves

• Master's degree in a relevant field.
• Experience supporting donor-funded international development programs.
• Experience overseeing project budgets, grants, contracts, subawards, or cooperative agreements.
• Experience managing projects involving governance, trade, labor, economic growth, institutional strengthening, regulatory systems, supply chains, or workforce development.
• Experience coordinating geographically dispersed teams across multiple countries and time zones.
• Professional certification in project management (e.g., PMP, PRINCE2, Agile, or equivalent).

Responsibilities

• Coordinate day-to-day implementation of complex regional activities across multiple countries.
• Develop, update, and maintain integrated work plans, implementation calendars, milestone trackers, and activity pipelines.
• Coordinate closely with headquarters, country teams, technical specialists, consultants, and partners to support timely execution of activities and deliverables.
• Monitor implementation progress and identify operational risks, bottlenecks, and resource needs.
• Support project startup, implementation, closeout, and transition activities.
• Lead project budget planning, forecasting, and expenditure tracking.
• Monitor project spending against approved budgets and work plans.
• Coordinate with finance and contracts staff to ensure timely financial reporting and compliance.
• Support preparation of budget modifications, financial analyses, and resource allocation decisions.
• Track consultant, subcontractor, and local partner expenditures and contractual obligations.
• Serve as the primary operational liaison among headquarters staff, country teams, technical specialists, consultants, advisors, and partner organizations.
• Coordinate regular planning meetings, implementation reviews, and project management discussions.
• Facilitate communication and information sharing across project locations and technical workstreams.
• Support engagement with government, private sector, worker, employer, and civil society stakeholders as required.
• Oversee operational compliance with organizational policies and project requirements.
• Coordinate subcontractor, consultant, and vendor management processes.
• Support preparation and review of scopes of work, contract modifications, and procurement documentation.
• Ensure appropriate documentation, recordkeeping, and audit readiness.
• Work closely with contracts, finance, and project leadership to support effective project stewardship and accountability.
• Coordinate preparation of project deliverables, technical reports, work plans, and management updates.
• Maintain project management systems, trackers, and documentation repositories.
• Support data collection and reporting processes in collaboration with technical and MEL teams.
• Ensure timely submission of operational information required for project management and reporting.
• Support the Project Director in managing project priorities, timelines, and resource allocations.
• Provide operational leadership during project reviews and strategic planning processes.
• Contribute to adaptive management by helping translate implementation lessons into operational improvements.
• Foster effective collaboration across multidisciplinary and multicultural teams.

Benefits

• Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals with sincerely held religious beliefs, in all phases of the application and employment process.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level