Program Analyst, Specialty Care Programmatic Support

Artemis Arc•UNAVAILABLE, UNAVAILABLE

About The Position

Artemis seeks a Program Analyst to support the Department of Veterans Affairs (VA) Veterans Health Administration (VHA) Specialty Care Program Office (SCPO). SCPO provides national leadership, governance, and oversight for specialty care programs, Centers of Excellence, and clinical service lines across VHA as well as significant policy-driven, complex initiatives. This position provides contract administration, meeting support, and program/project analytic support in a vital contract support role, helping ensure SCPO initiatives are executed consistently, on schedule, and in accordance with VA standards. A core focus of this role is contract administration and meeting support. The Program Analyst supports the Task Order Program Manager with vital contract management activities, including contract administration meetings, contractor on-boarding/off-boarding administrative tasks, and maintenance of contract artifacts for personnel management, invoicing, and budget management. The Analyst assists in preparing monthly status report and Budget Tracker entries, reconciles labor hours and financial data against invoices, and supports meeting scheduling, agenda preparation, minutes, and follow-up action tracking. The Program Analyst also provides program and project management support by maintaining project schedules, integrated master schedules (IMS), and action trackers, and by developing program artifacts such as executive status reports, dashboards, SOPs, presentations, fact sheets/FAQs, communication plans, and newsletters. The Analyst organizes and facilitates working sessions, stakeholder meetings, and decision-making forums; maintains risk, issue, decision, and action-item logs; supports functional assessments; and may assist with event/conference planning and responses to internal, external, and Congressional or Executive correspondence, as requested by the Government. In support of SCPO data and reporting needs, the Program Analyst assists with data collection, validation, and consolidation for dashboards, reports, and performance metrics, and supports program evaluations, audits, and risk management activities to help inform leadership decision-making.

Requirements

Bachelor's degree (BA/BS)
Minimum three (3) years of experience supporting program planning, audits, and evaluations related to healthcare programs and projects
Experience with program analysis, including strategic planning, integrated master scheduling, event planning, metrics, financial management systems, and/or risk management
Experience maintaining trackers, logs, budget/financial documentation, or reporting tools in a professional environment
Strong organizational, analytical, and written/verbal communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint), SharePoint, and Microsoft Teams

Nice To Haves

Five (5) or more years of experience supporting program/project analysis or contract administration for a federal agency or large organization
Experience supporting VA/VHA and/or other federal healthcare programs, particularly specialty care or clinical program areas
Experience supporting contract administration, invoice reconciliation, or COR/PM support functions
Experience with dashboard/reporting tools (e.g., Power BI, Power Apps)
Certifications (PMP, Lean Six Sigma, or similar)

Responsibilities

Contract administration
Meeting support
Program/project analytic support
Contract management activities
Contract administration meetings
Contractor on-boarding/off-boarding administrative tasks
Maintenance of contract artifacts for personnel management, invoicing, and budget management
Preparing monthly status reports and Budget Tracker entries
Reconciling labor hours and financial data against invoices
Supporting meeting scheduling, agenda preparation, minutes, and follow-up action tracking
Maintaining project schedules, integrated master schedules (IMS), and action trackers
Developing program artifacts such as executive status reports, dashboards, SOPs, presentations, fact sheets/FAQs, communication plans, and newsletters
Organizing and facilitating working sessions, stakeholder meetings, and decision-making forums
Maintaining risk, issue, decision, and action-item logs
Supporting functional assessments
Assisting with event/conference planning
Assisting with responses to internal, external, and Congressional or Executive correspondence
Assisting with data collection, validation, and consolidation for dashboards, reports, and performance metrics
Supporting program evaluations, audits, and risk management activities