Program Administrator

HCA Healthcare • San Antonio, TX

4d • Onsite

About The Position

The Graduate Medical Education (GME) Program Administrator supports the administrative, operational, and financial management of one or more residency or fellowship training programs at Methodist Hospital. This is an onsite position that assists GME leaders in providing an optimal working and learning environment for trainees. The role requires a detailed understanding of ACGME requirements and hospital policies, along with initiative and independent judgment.

The Program Administrator supports the education design and leadership of the residency program and shares responsibility for the residents, faculty, and other program colleagues. The role continually assesses program needs and coordinates long-range planning, recruitment, onboarding, projects, administrative workflows, databases, communications, faculty development, and internal and external program relations.

Requirements

• Minimum 3 years of experience in a healthcare setting is preferred, preferably in Graduate Medical Education or another education field such as teaching.
• Proficiency with MS Word, Excel, PowerPoint, PDF software, online meeting platforms, email, and other forms of electronic communication.
• Ability to efficiently and accurately manage multiple tasks and projects.
• Excellent written and verbal communication skills.

Nice To Haves

• Bachelor’s degree preferred.
• Training Administrators of Graduate Medical Education (TAGME) certification highly regarded.
• Knowledge of Residency Management Systems such as MedHub or New Innovations preferred.
• Experience in Graduate Medical Education or another field of education, such as teaching, preferred.

Responsibilities

• Manage the day-to-day operations of one or more residency or fellowship training programs.
• Coordinate program recruitment efforts and the National Resident Matching Program (NRMP) process.
• Assist in ensuring the program, residents, and faculty comply with applicable accreditation requirements.
• Prepare and maintain required program and resident documentation.
• Coordinate program and resident onboarding and orientation.
• Serve as the resident or fellow liaison to support a positive educational experience.
• Coordinate curricular activities, onboarding and graduation, periodic assessment, budget planning and maintenance, annual ACGME program updates, and accreditation site visits.
• Assess programmatic needs and processes, including long-range planning, projects, workflows, databases, and program relations.
• Communicate with faculty and trainees about a range of program issues and support faculty development.

Benefits

• Medical, prescription drug, dental, vision, behavioral health, and telemedicine coverage.
• Wellbeing support, including free counseling and referral services.
• Paid time off, paid family leave, long- and short-term disability coverage, and leaves of absence.
• 401(k) Plan with a 100% match on 3% to 9% of pay, based on years of service.
• Employee Stock Purchase Plan and flexible spending accounts.
• Preferred banking partnerships, retirement readiness tools, rollover support, and financial wellbeing counseling.
• Tuition assistance, student loan assistance, certification support, dependent scholarships, and a partnership with Galen College of Nursing.
• Fertility and family-building benefits and adoption assistance.
• Life insurance and supplemental health protection plans.
• Auto and home insurance, legal counseling, identity theft protection, and consumer discounts.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed