Program Administrator, MIT AI Community Hub for Education and Research

MIT • Cambridge, MA

9d • Onsite

About The Position

The Program Administrator will serve as the operational backbone for the MIT AI Community Hub for Education and Research, a new, high-visibility Institute initiative supporting the expanding role of generative AI in teaching, learning, and research. This role reports to the faculty co-directors and will manage day-to-day operations across the Hub’s six focus areas. Key responsibilities include planning and running signature convenings, administering seed-grant and pilot-fund programs, managing the Hub budget, coordinating communications and committee support, and overseeing a cohort of teaching assistants and undergraduate researchers.

Requirements

• Bachelor’s degree.
• Minimum of four years of administrative, operations, and/or program or project management experience.
• Demonstrated success managing events, programs, or projects with many moving parts and multiple stakeholders.
• Strong organizational and time-management skills, with the ability to plan ahead, prioritize, and keep several initiatives on track at once.
• Excellent written and interpersonal communication skills.
• Sound judgment in representing a program to faculty, staff, students, and external partners.
• Experience managing budgets, expenses, and purchasing.
• Comfort with ambiguity and a builder’s mindset for a new program that will evolve quickly.

Nice To Haves

• Experience in a university, research, or academic setting.
• Familiarity with MIT systems and policies.
• Experience administering grant or seed-fund programs.
• Interest in generative AI and its role in education and research (technical expertise is not required).
• Experience supervising student workers.

Responsibilities

• Manage day-to-day operations across the Hub’s six focus areas.
• Plan and run signature convenings, including a weekly lunch-and-seminar series and an annual “AI at MIT” conference.
• Administer seed-grant and pilot-fund programs.
• Manage the Hub budget.
• Coordinate communications and committee support.
• Coordinate a cohort of teaching assistants and undergraduate researchers.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level