Program Administrator Department of Rehabilitation Sciences

Tufts University•Boston, MA

About The Position

The Department of Rehabilitation Sciences is dedicated to advancing the field of physical therapy through excellence in education, research, and clinical innovation. Home to Tufts University's four Doctor of Physical Therapy (DPT) programs-Boston, Phoenix, Seattle, and Atlanta, the department supports a diverse community of approximately 80 faculty members and 20 staff across multiple campuses. Faculty within the department are engaged in collaborative, impactful research aimed at addressing critical challenges in rehabilitation and physical therapy. Key areas of focus include developing and evaluating interventions for specialized populations, advancing the science of physical examination and diagnosis, and improving understanding of pain mechanisms to enhance patient outcomes. Through its commitment to scholarship, innovation, and interdisciplinary collaboration, the Department of Rehabilitation Sciences prepares future leaders in physical therapy while contributing meaningful advancements to the profession.

Requirements

Bachelor's Degree
3-5 years of experience
Proficiency in Microsoft Office
Strong organizational and time management skills
Attention to detail
Experience with databases and reporting systems

Responsibilities

Provides comprehensive operational, and programmatic support to the Department of Rehabilitation Sciences and various departmental programs, working collaboratively with the Department Chair, Department Manager, Program Directors, Program Managers, and program staff.
In partnership with department leadership, participates in the development, implementation, and evaluation of departmental program goals, initiatives, and strategies, applying specialized knowledge of departmental programs and university processes.
Collaborates with the Department Chair faculty appointments and promotions, resident renewals, and administration of corporate agreements and university MOUs.
Supervises student workers, research and fellowship programs, affiliate management, and departmental projects and events.
Develops and implements communications to promote departmental programs and initiatives.
Participates in budget-related activities.
Serves as a central point of coordination, ensuring efficient operations, compliance with university policies, and effective communication across departmental stakeholders.
Partners and recommends goals and strategies for university programs such as research, fellowships, and ADEPT.
Collaborates with the Department Chair and Department Manager on departmental programs and initiatives.
Applies specialized, subject matter knowledge to develop, implement, review and evaluate University programs such as research, fellowships, and ADEPT.
Responsible for implementing timely, effective communications to market and promote the programs.
Participates in budget development and analyzes budgets, preparing reports and projections for university programs such as research, fellowships, and ADEPT.
Works with the Department Chair on budget reconciliation.
Writes and designs materials for research, fellowships, and ADEPT programs.
Writes and updates material for website and develops content for DPT and DRS programs social media efforts.
Manages recurring affiliate outreach and onboarding.
Manages Graduate Assistant, Research Assistant, and student worker onboarding for DPT programs.
Assists Department Manager with faculty and staff onboarding.
Coordinates faculty onboarding, renewals, and deactivations.
Manages faculty appointment and promotion along with resident renewal letter processes.
Collaborates with the Department Chair and Program Directors on DRS newsletter.
Collaborates with Department Chair on policy manual updates and revisions, DRS faculty and student handbook management.
Develops data management systems, assisting with any system upgrade efforts.
Provides any necessary system training.
Preparation of materials for accreditation reporting (e.g., CAPTE) and internal university reporting.
Coordinates training of staff, evaluates workflows, and develops efficiencies and processes.
May supervise student or temporary employees/lab assistants.
May support student services associated with DPT programs including admissions, registration, and advising about program options and requirements.