Program Administrator

Cayuse Holdings•HI, Mt. Haleakala, HI

17h•$92,000 - $110,000•Onsite

About The Position

The Program Administrator will assist in successful program execution by assisting and coordinating all aspects of program operations, administrative activities, and stakeholder relationships in conjunction with the Program Manager. This role is critical in maintaining compliance with contractual requirements, meeting program deliverables, and fostering effective communication among all parties involved. This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables.

Requirements

An Associate or Bachelor's degree in business, contract administration, information management, or a related field is preferred; however, equivalent professional experience will also be considered.
A minimum of 5 years of experience in supporting Federal contracts, program administration, deliverables management, records maintenance, staffing data, or project controls is required.
Top Secret/ SCI Clearance is required.
Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment.
Exceptional interpersonal skills with the ability to communicate in a clear, professional, and articulate manner.
Exceptional verbal and written communication skills.
Excellent organizational, analytical, and problem-solving skills with high-level attention to detail.
Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner.
Must be self-motivated and able to work well independently as well as on a multi-functional team.
Ability to handle sensitive and confidential information appropriately
Proficient in MS Office, Word, Outlook, PowerPoint, and Excel.
Proficiency in document control, scheduling, Microsoft 365/SharePoint, data accuracy and quality management, meeting and action item tracking, deadline coordination, professional business writing, and maintaining discretion with sensitive or confidential information.

Nice To Haves

CAPM certification, training in records management, expertise in SharePoint or knowledge management, and contract administration.
Experience in a Department of Defense (DoD) environment.

Responsibilities

Manage the contract deliverables calendar, staffing charts, vacancy-fill trackers, action and decision logs, meeting records, official correspondence, and controlled program files to ensure timely and accurate administration.
Coordinate data calls, develop and submit monthly reports, consolidate inputs for Program Management Reviews (PMRs), track workload metrics, and compile records as specified in the Performance Work Statement (PWS).
Maintain comprehensive document configuration management, version control, and visibility of deadlines while ensuring all deliverables include traceable, auditable artifacts for Government review and validation.
Serve as a resource for both knowledge management and program data administration functions, ensuring continuity during periods of staff leave or surges in workload.
Fulfill dual responsibilities as Contractor Program Administrator and Knowledge Manager, while providing backup for the Program Manager in maintaining critical administrative operations and ensuring seamless execution of the program's management rhythm.
Other duties as assigned.