Program Administrator 2

State of Ohio • Columbus, OH

3d • Onsite

About The Position

This role provides high-level administrative, operational, and coordination support to the Chief Information Officer (CIO) within the Ohio Department of Children and Youth. It is well-suited for someone who is highly organized, comfortable managing sensitive information, and able to work in a fast-paced environment with shifting priorities. The position involves significant responsibility, frequent collaboration with internal and external partners, and direct involvement in IT operations and executive decision-making.

Requirements

• 4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.
• Completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• 1 yr. exp. as Program Administrator 1, 63122.
• Equivalent of Minimum Class Qualifications For Employment noted above.
• Proficiency with a passing score of applicable selection device to be considered for this position.
• Must provide own transportation or in order to operate a state vehicle, you must have a valid driver’s license.

Nice To Haves

• Job Skills: Program Management

Responsibilities

• Serve as a trusted extension of the CIO, handling complex administrative duties and often acting on their behalf.
• Manage scheduling, meeting logistics, preparation of briefings, presentations, and support materials for leadership discussions.
• Work with sensitive or confidential information and maintain the highest standards of discretion.
• Support contract management activities, including drafting and reviewing statements of work, monitoring contract lifecycles, coordinating approvals, and ensuring compliance with internal policies.
• Engage directly with vendors, serving as a point of contact for relationship management, documentation needs, and resolving issues.
• Track contract deliverables, vendor SLAs, and timelines to ensure obligations are met.
• Assist with IT budget planning and financial tracking, such as monitoring expenditures, processing invoices, reconciling charges, and maintaining accurate financial records.
• Coordinate information and follow-ups across departments to support IT initiatives and leadership decision-making.
• Track deadlines and manage special projects, ensuring timely and accurate completion.
• Prepare reports, dashboards, and other materials that support transparency, performance tracking, and informed executive leadership.
• Develop or refine administrative workflows, templates, and processes that improve efficiency across the IT team.
• Draft internal communications on behalf of the CIO, including announcements, updates, and process changes.
• Perform additional duties as assigned, which may include attending or presenting in meetings, supporting HR-related administrative needs, producing documentation, and maintaining logs and records.
• Maintain an up-to-date inventory of all IT software licenses, subscriptions, and renewals while tracking license expirations, usage levels, and compliance with vendor terms.
• Monitor cost efficiency and recommend consolidation or optimization opportunities.

Benefits

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level