Program Administrative Support Specialist

Koniag Government Services, LLC•Hampton, VA

20h•Onsite

About The Position

Koniag IT Systems, LLC, a Koniag Government Services company, is seeking a Program Administrative Support Specialist with a TS/SCI security clearance to support KITS and our government customer at Langley AirForce Base, Hampton, VA. This role provides comprehensive administrative support in support of contract execution and ACC/A3I Division operations. This support spans both contract program administrative functions and the day-to-day administrative needs of the ACC/A3I Division, ensuring continuity of operations, responsiveness to leadership, and effective management of administrative workflows across both classified and unclassified environments.

Requirements

TS/SCI security clearance
Minimum 6+ years of administrative support experience in Department of Defense (DoD) or federal government environments
Minimum 3 years of executive-level administrative support experience
Proven experience supporting senior military or civilian leadership (O-6/GS-15 level or above)
Demonstrated experience with DoD correspondence standards and formats
Experience managing complex calendars for multiple executives
Experience coordinating with multiple organizations and stakeholders at various levels
CompTIA Security+ (or equivalent DoD 8570 IAT Level II certification) required
Active /Current TS/SCI clearance required
Proficiency in DTS, TMT or equivalent tasker management systems
Proficiency in DAF365/SharePoint, and Microsoft Office Suite
Knowledgeable of CUI handling requirements, OPSEC, and applicable DoW and Air Force administrative policies and procedures
Strong written communication skills
Attention to detail
Ability to manage multiple competing priorities under deadlines
Experience with NIPRNet and SIPRNet environments
Handling of classified information (Confidential, Secret, Top Secret, SCI)
Operations Security (OPSEC) principles
Controlled Unclassified Information (CUI) handling
Visitor access and badging procedures

Nice To Haves

Bachelor's degree in business administration, Communications, Management, or related field
Coursework or certification in project management, executive assistance, or administrative management
Defense Travel System (DTS) certification
Experience supporting both a contractor program and a government division or directorate
Familiarity with Air Force Tongue and Quill standards
Familiarity with GPC processes
Familiarity with visitor control procedures
Familiarity with event coordination
Familiarity with government records management requirements
Familiarity with Air Force Portal and Air Force e-Publishing
Knowledge of DoD correspondence management systems
Understanding of classified information handling systems
Advanced calendar management and scheduling
Professional business writing and editing
Records management and file organization
Meeting planning and coordination
Travel coordination and logistics
Air Force and DoD correspondence formats and standards
Air Force organizational structure and chain of command
Joint Travel Regulations (JTR)
Federal and DoD records management requirements
Foreign Clearance Guide procedures
DoD security protocols and procedures
Military customs and courtesies
Executive etiquette and protocol
Stakeholder engagement best practices
Professional communication standards to achieve measurable outcomes and demonstrate ROI

Responsibilities

Manages calendars and scheduling in support of contract execution and ACC/A3I Division leadership as requested; schedule and deconflict meetings, events, and working groups; prepare agendas; capture meeting notes and action items; and track actions to closure.
Coordinates facility reservations, video teleconference (VTC) and collaboration platform setup, and any required visitor access or clearance coordination in support of scheduled events.
Provides logistical and administrative planning support for conferences, off-sites, working groups, leadership engagements, and other events hosted or supported by the contract program or ACC/A3I Division.
Manages the receipt, routing, tracking, and closure of taskers in support of contract execution and ACC/A3I Division operations, using the Tasker Management Tool (TMT) or equivalent government-approved tools on NIPRNet and SIPRNet as applicable.
Conducts daily reviews of incoming taskers, coordinate assignment and completion with the appropriate contract personnel or government POC, maintain suspense trackers and archival files, and provide regular status updates as required.
Ensures all taskers are routed, tracked, and completed within established suspense dates, and shall escalate at-risk taskers in a timely manner.
Prepares, formats, routes, and tracks official correspondence, briefings, read-aheads, decision packages, and other written communications in support of contract execution and ACC/A3I Division leadership as directed.
Maintains a correspondence log, track suspense dates, and ensure all products are properly marked, handled, and stored consistent with CUI requirements.
Maintains SharePoint environments on DAF365 in support of contract program management and ACC/A3I Division operations, including site organization, folder structure, document version control, and access management.
Ensures all program and organizational artifacts are properly filed, version-controlled, and accessible to authorized personnel, consistent with applicable DAF records management policies.
Coordinates and processes travel authorizations and vouchers for contract personnel using the Defense Travel Systems (DTS) in accordance with the Joint Travel Regulations (JTR) and FAR 31.205-46.
Prepares itineraries, trip folders, and supporting documentation; coordinate lodging and transportation as required; and ensure all travel is pre-approved in writing prior to execution, consistent with PWS Travel Section.
Tracks travel execution against the approved travel budget and provide monthly status as required.
Supports visitor coordination and base access management in support of ACC/A3I Division operations, including preparation and routing of visit requests, coordination with installation security and information protection offices for badging and access requirements, escort coordination for uncleared or limited-access visitors, and maintenance of visitor logs and access rosters.
Ensures all visitor coordination activities comply with applicable Air Force installation security requirements and OPSEC standards.
Provides administrative coordination support for contract acquisition activities, including preparation of purchase request documentation, Government Purchase Card (GPC) coordination, tracking of contract deliverables and milestones, and maintenance of contract files and supporting documentation.
Performs a range of administrative support duties as directed in support of contract execution and ACC/A3I Division operations.
Manages organizational email distribution lists, supporting onboarding coordination for new contractor and government personnel, maintaining organizational charts and contact rosters, managing front office functions such as phone coverage and walk-in support, and assisting with special projects, initiatives, and administrative requirements as they emerge across the contract performance period.