Program Administrative Coordinator I

Texas A&M University System•College Station, TX

1d•Onsite

About The Position

The Program Administrative Coordinator I, under general supervision, performs specialized duties for the DHS/FEMA Cooperative Agreement Cybersecurity Program. Duties include coordinating participant registration and logistics, compiles data, and ensures quality control measures are met. This role establishes excellent relationships with customers and internal support personnel, and performs outreach to assist with scheduling training deliveries. The coordinator also assists in the development and coordination of programs and services, including organizing events such as conferences, workshops, and meetings. They support communication efforts, help develop policies and procedures, and regularly collaborate with staff and stakeholders to ensure programs run effectively and align with organizational goals. Responsibilities also include inputting data into a tracking database or system, processing documents, or responding to requests for information from internal or external customers by phone or e-mail. General office tasks such as copying, mailing, ordering supplies, and maintaining inventory may also be performed. This position serves as the key point of contact for TEEX employees regarding program delivery. The Texas A&M Engineering Extension Service (TEEX) is an internationally recognized leader in emergency response training, workforce training, and technical assistance, with major competencies in fire and rescue, infrastructure and safety, law enforcement, cybersecurity, economic and workforce development, and homeland security. TEEX is focused on enhancing organizational effectiveness and offers competitive salaries and benefits, values work/life balance, and supports employees’ education and professional development. Last year, TEEX served over 138,000 people globally and operates comprehensive emergency preparedness campuses and state-of-the-art training facilities, including a fully-mobile Cyber Training and Exercise Range. As part of the National Domestic Preparedness Consortium, TEEX has been a leader in homeland security training since 1998 and sponsors statewide response teams like Texas A&M Task Force 1 and Texas A&M Public Works Response Team.

Requirements

Bachelor’s degree from an accredited college or university or an equivalent combination of education and experience
Two years of relevant administrative experience
Must have a valid motor vehicle operator’s license or ability to obtain within 30 days of employment
Equivalency: Associate’s degree from an accredited college or university with four years of relevant administrative experience OR a High School Diploma/GED with six years of relevant administrative experience

Responsibilities

Performs specialized duties for the DHS/FEMA Cooperative Agreement Cybersecurity Program
Coordinating participant registration and logistics
Compiles data
Ensures quality control measures are met
Establishes excellent relationships with customers and internal support personnel
Performs outreach to assist with scheduling training deliveries
Assists in the development and coordination of programs and services, including organizing events such as conferences, workshops, and meetings
Supports communication efforts
Helps develop policies and procedures
Regularly collaborates with staff and stakeholders to ensure programs run effectively and align with organizational goals
Inputs data into a tracking database or system
Processes documents or responds to requests for information from internal or external customers by phone or e-mail
May perform general office tasks such as copying, mailing, and ordering supplies and maintaining inventory
Serves as the key point of contact for TEEX employees regarding program delivery

Benefits

Medical, dental, vision, life- and long-term disability insurance through The Texas A&M System
TEEX contributes to employee health and basic life premiums
Family enrollment is available (for insurance)
Automatic enrollment in the Teacher Retirement System of Texas
12-15 paid holidays per year
Paid vacation and sick leave
Wellness programs and release time
Access to online learning platforms
Educational reimbursement assistance and release time
Leadership development programs