Program Administrative Assistant

Geologics•Middletown, RI

1d•Onsite

About The Position

GeoLogics is seeking a Program Administrative Assistant for an onsite role in Middletown, Rhode Island. This position requires a Confidential Level Clearance and offers a pay rate of $30 to $35.50 per hour, depending on experience, with limited benefits. The role is a W2 hourly contract only, and applicants must be US citizens. The primary functions include serving as a Data Transfer Agent, transcribing technical discussions, supporting program meetings by recording minutes, and maintaining physical and digital filing systems.

Requirements

HS Diploma / AS Administration
3-5 yrs. experience with Administrative Assistance and Program support
Advanced knowledge of Microsoft Office 365 (Word, Excel, SharePoint, and Teams).
Proven ability to manage competing priorities in a fast-paced environment.
Exceptional verbal and written communication skills, specifically in a professional or military-industrial context.
Willingness and ability to travel to support off-site meetings, program reviews, or data couriering to customer locations.
Must possess a valid driver's license and reliable transportation.
Must be a US Citizen.
Ability to obtain a Confidential Level Clearance.

Nice To Haves

High typing speed and superior command of grammar and technical terminology.

Responsibilities

Serve as a Data Transfer Agent, ensuring the integrity and security of information as it moves between systems.
Strictly adhere to established protocols for handling controlled and sensitive data.
Transcribe technical discussions and handwritten notes into polished, professional documents.
Attend program meetings to record comprehensive minutes, tracking action items, decisions, and deadlines.
Distribute finalized summaries to stakeholders in a timely, organized manner.
Maintain and audit physical and digital filing systems to ensure rapid retrieval of critical program documents.
Standardize naming conventions and folder structures to improve team efficiency.