Professional Development Coordinator- 3706265

AMS Staffing•New York City, NY

4d•Hybrid

About The Position

An international AmLaw 100 firm is seeking a Professional Development Coordinator for its New York City office. The role supports training and professional development programs for assigned Corporate practice groups, including program logistics and delivery, development of materials and communications, CLE compliance, systems and reporting, and department administration. The coordinator works with Professional Development leadership and colleagues, attorneys, presenters, vendors, and business services teams across offices and departments. The position is hybrid, with four days per week in the office and one remote day, according to the Professional Development department’s schedule. Compensation is an annual base salary of $70,000 to $80,000, plus a performance-based bonus and comprehensive benefits.

Requirements

Bachelor’s degree.
Strong time-management and organizational skills, including the ability to manage multiple workstreams, meet deadlines, shift priorities, and maintain exceptional attention to detail and accuracy.
Strong written, verbal, and interpersonal communication skills, with the ability to interface effectively with attorneys, business professionals, clients, and outside vendors.
Proactive, problem-solving mindset and willingness to take ownership and follow through.
Ability to work independently and collaborate effectively in a team-oriented environment.
Ability to anticipate needs, identify issues, develop practical solutions, and escalate appropriately.
Sound judgment and discretion when handling sensitive and confidential attorney and program information.
Flexibility to provide occasional early-morning or evening program support as business needs require.
Ability to work in the office four days per week, according to the Professional Development department’s schedule.

Responsibilities

Coordinate logistics for training programs, including scheduling, preparing materials, reserving conference rooms, arranging catering, and organizing audio/visual and virtual meeting setups.
Attend live, hybrid, and remote training programs to support execution, troubleshoot logistical issues, and maintain a high-quality participant experience.
Maintain program plans, calendars, timelines, task lists, and follow-up items with Professional Development leadership and internal stakeholders.
Support programs for incoming and lateral associates, summer associates, Corporate department conferences, practice group academies, and department-specific initiatives.
Assist with developing and refreshing program agendas, training materials, resource guides, evaluations, and communications.
Draft invitations, announcements, reminder emails, and follow-up communications about training and professional development opportunities.
Collect, organize, and summarize participant feedback and program data to support continuous improvement and future planning.
Maintain department and practice group training calendars, attendance trackers, resource centers, shared files, templates, and knowledge management materials.
Respond to attorneys, presenters, vendors, and internal partners about training programs and development resources, escalating substantive or sensitive matters as appropriate.
Prepare and maintain CLE compliance documents and program files, including sign-in sheets, attendance records, affirmation forms, timed agendas, feedback forms, and course materials.
Enter program, attendance, and CLE credit information into the firm’s learning management and CLE compliance systems in a timely manner.
Develop and maintain spreadsheets, reports, dashboards, and other tracking tools for program administration, participation reporting, institutional knowledge, and project management.
Collaborate with Professional Development colleagues and teams such as Legal Personnel, Recruiting, Inclusion, Business Development, Events, and IT to deliver coordinated initiatives across locations.
Identify opportunities to streamline recurring processes, improve documentation, and strengthen the consistency and efficiency of program delivery.
Provide backup support to Coordinators, Managers, and Directors for department administration, programs, events, and ad hoc projects.
At the Senior Coordinator level, take primary ownership of assigned programs or workstreams, anticipate risks and dependencies, guide junior team members on established processes, and independently drive routine projects from planning through completion.