Professional Assistant - San Antonio

Bracewell•San Antonio, TX

About The Position

The Professional Assistant provides administrative support to attorneys and practice groups, including arranging travel, managing files and calendars, coordinating meetings, and processing travel and expense items. The role coordinates practice-group billing, including time entry, paperless proformas, edits, and e-billing, and supports the efficiency of complex billing processes. It also handles new-business intake, maintains files and information systems, communicates with clients and other external contacts, and supports firm initiatives and special projects.

Requirements

Five years of litigation experience.
Legal billing background with solid knowledge of processes and procedures.
Technical expertise in Microsoft Office and a document management system.
Strong communication and writing skills.
Extraordinary attention to detail.
Comfort working in a self-directed environment.
Ability to multitask and work independently or as part of a team.

Nice To Haves

Experience with iManage.

Responsibilities

Arrange travel, manage files and calendars, coordinate meetings, and process travel and expense items.
Meet deadlines while balancing multiple priorities.
Coordinate practice-group billing responsibilities, including time entry, paperless proformas, edits, and e-billing.
Support the efficiency of difficult and complex billing processes.
Submit conflict searches and new-client and matter information as part of new-business intake.
Create and maintain files, notes, records, and information systems in accordance with firm standards and attorney requirements.
Communicate as needed with clients, outside counsel, vendors, and agencies.
Maintain and use attorney contacts in Interaction contacts software.
Proactively support firm key tasks and initiatives.
Complete special projects as directed.
Support other attorneys and practice groups as needed.