PROFESSIONAL ACCOUNTANT SPECIALIST - 43001979

State of Florida•TALLAHASSEE, FL

2d•Onsite

About The Position

This position has responsibilities involving procedures adopted by the Department, Division, and Bureau. The procedures are part of the internal control structure used to provide reasonable assurance that objectives are met. This position shall use, comply with, and, if needed, improve these controls and procedures in the performance of duties within the Bureau of Vendor Relations. The performance of the position’s duties requires the following: a working knowledge of accounting principles, including the execution of complex accounting tasks and the analysis of financial records and reports for the Vendor Management Section; working with complex PC and mainframe computer systems. Responsible for auditing Statewide Vendor File (SWVF) records and access for compliance with DFS policies. This includes: monitoring all vendor records added each month to determine if agency employees are following DFS policies; monitoring SWVF and access for each agency to verify authorized access meets DFS policy; and reviewing agency confidential records to verify agencies are following DFS policy. Responsible for maintaining the accuracy of SWVF. This includes: reviewing the SWVF to consolidate duplicate vendor records; working with the EFT section to assure payments are made in accordance with the vendor’s documented and approved preference; analyzing agency or vendor requests received via email or phone to update current vendor information; providing appropriate guidance to agency personnel regarding the SWVF; providing technical assistance/training to state agencies regarding the SWVF; and developing SWVF training tools/job aids for state agencies. This position is responsible for activities related to collection and validation of Substitute Form W-9s and activities relating to processing 1099s for vendor payments statewide, as required by the Internal Revenue Service. This includes promptly answering vendor inquiries (phone calls, voicemails, and emails) and providing accurate information, performing corrections to 1099 reportable payments and researching requests and issues from vendors, agencies and management. Other duties as assigned.

Requirements

High School Diploma or equivalent
Customer service experience
Experience interpreting laws, rules, and/or policies
Experience with Microsoft Office Suite specifically Excel
Knowledge of the methods of data collection and analysis
Knowledge of basic management principles and practices
Ability to collect, evaluate and analyze data to develop alternative recommendations, solve problems, document workflow and other activities relating to the improvement of operational and management practices
Ability to organize data into logical format for presentation in reports, documents and other written materials
Ability to conduct fact-finding research
Ability to utilize problem-solving techniques
Ability to work independently
Ability to understand and apply applicable rules, regulations, policies and procedure relating to operational and management analysis activities
Ability to plan, organize, and coordinate work assignments
Ability to communicate effectively
Ability to establish and maintain effective working relationships with others
Must obtain access to the Internal Revenue Service Taxpayer Identification Number match process
Requires a security background check, including fingerprint as a condition of employment

Nice To Haves

Bachelor’s degree from an accredited college or university
Experience performing accounting/auditing related duties
Experience updating and adding records to the Statewide Vendor File
Experience with Form 1099 reporting

Responsibilities

Auditing Statewide Vendor File (SWVF) records and access for compliance with DFS policies.
Monitoring all vendor records added each month to determine if agency employees are following DFS policies.
Monitoring SWVF and access for each agency to verify authorized access meets DFS policy.
Reviewing agency confidential records to verify agencies are following DFS policy.
Maintaining the accuracy of SWVF.
Reviewing the SWVF to consolidate duplicate vendor records.
Working with the EFT section to assure payments are made in accordance with the vendor’s documented and approved preference.
Analyzing agency or vendor requests received via email or phone to update current vendor information.
Providing appropriate guidance to agency personnel regarding the SWVF.
Providing technical assistance/training to state agencies regarding the SWVF.
Developing SWVF training tools/job aids for state agencies.
Collecting and validating Substitute Form W-9s.
Processing 1099s for vendor payments statewide, as required by the Internal Revenue Service.
Answering vendor inquiries (phone calls, voicemails, and emails) and providing accurate information.
Performing corrections to 1099 reportable payments.
Researching requests and issues from vendors, agencies and management.