Staff Accountant & Billing Specialist

MedPro Systems•Wharton, NJ

10d•Hybrid

About The Position

The Staff Accountant & Billing Specialist plays a key role in managing the full billing cycle and ensuring the timely collection of accounts receivable. This role partners closely with the Sales team and customers to enhance billing accuracy, streamline processes, and accelerate cash flow. In addition to core billing functions, the position is responsible for complex accounting tasks, account reconciliations, and financial reporting support—contributing to the overall efficiency and accuracy of the finance department. This position follows a hybrid work schedule, with regular in-person attendance required.

Requirements

Bachelor’s Degree in Accounting or a related field
Ethical, trustworthy, dependable, and accountable
Excellent written and verbal communication skills
Detail-oriented and takes pride in a record of accuracy
Ability to find new and improved ways to do things
Ability to organize tasks and prioritize to meet deadlines
Comfort with a fast-paced environment where there is lots of growth and change
Willingness to wear many hats and help wherever needed
3-5+ years of experience in accounting, with proficiency in billing
Strong knowledge of accounting principles
Work experience in a fast paced and high-growth company, with specific responsibilities in revenue recognition and knowledge of close processes
SaaS business experience
Microsoft Office
QuickBooks Online
SalesForce
Maxio

Nice To Haves

Avalara

Responsibilities

Prepare and process customer invoices, including reviewing contracts, running invoice reports, compiling billing data, and ensuring prompt delivery.
Generate and analyze aging reports and statements of account; follow up on overdue balances.
Reconcile customer accounts and monitor accrued and deferred revenue.
Record approved financial adjustments (e.g., credits, accruals, prepaids) for customer accounts and contracts.
Conduct weekly billing and revenue account reviews to ensure accuracy in accounting systems.
Track customer tax status and maintain accurate sales tax jurisdiction records.
Manage customer portals and complete onboarding forms.
Perform accurate, timely reconciliations for assigned accounts, ensuring proper transaction recording and prompt resolution of discrepancies.
Create and maintain ad hoc financial trackers and reports to monitor key data.
Review reports for compliance with company policies and accounting standards.
Assist with additional accounting functions such as budgeting, accounts payable, and credit card transaction processing.
Provide departmental support to meet deadlines and organizational objectives.
Evaluate and recommend process improvements to increase efficiency and accuracy.
Perform other related duties as assigned.