Production Manager, Events

Archrival•Portland, OR

About The Position

The Production Manager is responsible for bringing ideas to life—seamlessly executing events, activations, and project-based work from concept through completion. This role sits at the intersection of creative, client services, and project management, ensuring that every experience is delivered on time, on budget, and at a high standard. You’ll lead the logistics, manage vendors, and oversee execution details while partnering closely with internal teams and external partners to deliver impactful brand experiences. You will be the administrative and logistical "go-to" person responsible for making productions happen smoothly.

Requirements

3-5+ years of experience in Project Management, Event Production, Experiential Marketing or a related field within an agency or fast-paced environment.
Proven ability to manage multiple productions simultaneously—from pre-production through on-site execution and wrap.
Strong understanding of how to translate creative ideas into executable production plans, including builds, staffing, logistics, and run-of-show.
Detail-oriented with experience developing production schedules, timelines and onsite documentation.
Experienced in sourcing, managing, negotiating and holding vendors accountable.
Financially savvy with the ability to track, manage and reconcile production budgets.
Confident communicator who can collaborate cross-functionally and lead on-the-ground teams during live events.
Calm under pressure, resourceful in real time, and able to problem-solve quickly when plans shift.
Willingness to travel and work non-traditional hours as required for events and activations when needed.

Nice To Haves

Experience with project management and production tools (e.g., Monday, Asana, Smartsheet) is a plus.

Responsibilities

Lead end-to-end production of events, brand activations, and experiential programs—from concept through execution and wrap.
Translate creative ideas into clear, actionable production plans, including timelines, cost estimates, run-of-show, logistics, staffing, and technical requirements.
Own multiple projects simultaneously, effectively prioritizing competing demands and adapting quickly in fast-paced, evolving environments.
Build and manage detailed production schedules, project plans, and workstreams across internal teams and external partners.
Communicate clearly and consistently across teams and arenas to ensure alignment and momentum.
Act as the central hub of information, proactively sharing updates, surfacing risks, and driving clarity in fast-moving environments.
Source, vet, negotiate and manage vendors and partners–securing strong agreements while ensuring everyone is aligned on expectations, timelines and deliverables while maintaining quality, accountability, and smooth execution.
Manage production budgets, track expenses, and reconcile costs with a strong eye toward efficiency.
Serve as the on-site lead for events and activations—overseeing setup, execution, troubleshooting, and teardown.
Anticipate risks, solve problems proactively, and adapt quickly when plans shift while ensuring production continues to run smoothly.
Ensure all productions operate within legal and compliance frameworks, including health and safety standards, data protection, contracts and usage rights.
Foster strong interpersonal relationships across teams, creating an approachable, supportive environment while effectively managing stakeholders and vendors.
Bring structure and clarity to fast-moving, often ambiguous work without slowing momentum.