Production Coordinator - Pipeline

Jack Morton Worldwide•Boston, MA

About The Position

At Jack Morton, we create, and build, head-turning, smile-inducing, impact driving brand experiences. We exist to redefine what experiential can achieve, helping clients unlock the full value of experiences. This is a freelance position where you will be responsible for assisting the production team in bringing to life all of Jack's creative sparks and thoughtful insights by ensuring flawless execution of assigned deliverables. You will demonstrate an understanding of the production process and are focused on learning and supporting the team.

Requirements

Experience or Degrees in Events, Hospitality, Theater (Stage Management, Set Design, Lighting Design, etc.), or Communications
Excellent attention to detail in any project you complete
Expert scheduling and note-taking skills
Ability to work under tight deadlines
Problem solver ready to tackle any challenge
Willingness to learn and follow processes
Ability to be proactive, anticipate needs, and be resourceful
Great communicator, both written and verbal, with the ability to manage up and sideways effectively
Microsoft Office
Google Workspace
Adobe Acrobat
Budgeting software
Expense reporting software
Travel booking software

Nice To Haves

Procim budgeting software is a bonus

Responsibilities

Support the team to execute project components
Coordinate communications between team members and assist in client communications (scheduling meetings for groups, booking conference rooms, prep and print materials)
Ownership of meeting notes, organize follow-up action items, and circulate to teams
Track progress of projects to ensure timelines are followed and updated accordingly
File and folder nomenclature policing
Create and maintain tracking reports of event outreach, contract status, legal reviews, and venue/organizer/permit payment, etc.
Proofreading support, formatting clean-up as needed for SOW documents
Research and book or hire external resources as needed/directed (crew members, local purchases and rentals, facilities, travel, etc.)
Team timesheet tracking and report assembly as directed
Process invoices and assist in reconciling costs against budget as directed
Assist with event and opportunity research, presentation assembly, ideation and other creative development tasks
Build post-event reports and case studies to share across the agency (and presenting in all-staff meetings)
Graphics coordinating – organizing designs for client reviews, tracking approval status, sending to printers or developers as directed