Production Coordinator

IW Group Inc. • Los Angeles, CA

2h • $23 - $25 • Hybrid

About The Position

IW Group is seeking a highly organized, detail-oriented Post Production Coordinator to support post-production work across multiple clients. Working closely with the Post Production Producer, the coordinator helps manage projects from editorial and finishing through versioning, translation, trafficking, and final delivery. The role keeps projects moving, assets organized, and teams aligned so deliverables reach the right destination on time and to specification. It is suited to someone early in their career who wants to develop their understanding of agency post production and multicultural content.

The position supports schedules, documentation, talent and vendor coordination, production administration, budgets, localization workflows, reviews, quality control, and delivery. It may also include basic hands-on editing and asset preparation. The work follows a hybrid schedule, with at least three days per week in the IW Group office, Tuesday through Thursday. Work may also take place at client sites or other designated locations. Project needs may occasionally require extended hours, including evenings or weekends, as well as attendance at production sessions, vendor meetings, or client events and occasional travel.

The role requires 1–3 years of relevant experience in post production, production coordination, or creative project support; internships or equivalent hands-on experience are considered. A degree in film, media, communications, or a related field, or equivalent practical experience, is sought. A basic understanding of editorial, graphics, color, audio, finishing, and delivery workflows is needed.

Requirements

• 1–3 years of relevant experience in post production, production coordination, or creative project support; internships and equivalent hands-on experience are considered.
• A degree in film, media, communications, or a related field, or equivalent practical experience.
• Basic understanding of editorial, graphics, color, audio, finishing, and delivery workflows.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects, deadlines, and deliverables simultaneously.
• Clear written and verbal communication skills and a collaborative approach with producers, account and creative teams, talent agencies, recording studios, and vendors.
• Experience supporting production or post-production workflows, including scheduling, deliverable tracking, project documentation, and coordination with internal and external partners.
• Comfort using spreadsheets, production trackers, project management tools, review platforms, and shared asset systems.
• Ability to assist with production administration, including talent paperwork, contracts, estimates, purchase orders, session reports, and completion reports.
• Basic understanding of voiceover recording, talent coordination, and post-production workflows.
• Working knowledge of video editing software such as Adobe Premiere Pro, with the ability to assist with basic editing, revisions, and asset preparation.
• Basic familiarity with video and audio formats, codecs, resolutions, aspect ratios, frame rates, captions, file naming conventions, and digital delivery requirements.
• Ability to follow instructions and specifications, identify discrepancies, flag scheduling or production issues promptly, and follow through on assigned tasks.
• Proactive, dependable, flexible approach and willingness to learn new tools and production processes.
• Familiarity with AI-assisted tools for transcription, captioning, translation, audio cleanup, and other post-production tasks, with careful review for accuracy and quality.
• Ability to follow specifications and promptly flag questions or scheduling risks.

Nice To Haves

• Experience supporting advertising, branded content, or social media campaigns in an agency or production environment.
• Familiarity with SAG-AFTRA talent procedures and documentation, including talent contract requests, estimate requests, session reports, and completion reports.
• Experience coordinating voiceover recording sessions, including scheduling talent, language coaches, recording studios, and other vendors.
• Experience supporting multilingual production, translation, localization, or adaptation workflows.
• Basic hands-on editing experience with Adobe Premiere Pro or similar software, including simple cuts, revisions, resizing, and preparing assets for review or delivery.
• Familiarity with Frame.io, Adobe After Effects, and digital asset management or delivery platforms.
• Familiarity with AI-assisted tools for transcription, captioning, translation, audio cleanup, or other production and post-production tasks.
• Interest in multicultural storytelling and sensitivity to cultural and language nuances.
• Additional language skills, particularly Chinese, Korean, or Vietnamese.

Responsibilities

• Support the Post Production Producer with project schedules, status updates, production documentation, and day-to-day coordination across multiple client projects.
• Coordinate voiceover recording sessions with talent agencies, recording studios, talent, language coaches, and internal teams, including scheduling, session logistics, and follow-up on audio deliverables.
• Assist with SAG-AFTRA and non-union talent administration, including contract requests, estimate request forms, session reports, completion reports, and related documentation.
• Maintain accurate talent records and help track usage terms, expiration dates, renewals, and associated talent costs.
• Support production budgeting and administration, including vendor and talent estimates, purchase orders, invoices, and project expense tracking.
• Coordinate with editors, motion designers, audio teams, and external post-production vendors to track assets, revisions, schedules, and finishing milestones.
• Maintain deliverable matrices and version trackers for formats, cutdowns, languages, graphics, legal copy, and platform requirements.
• Coordinate translation and localization workflows with language partners and internal reviewers for scripts, voiceover, subtitles, captions, and on-screen text; track approvals and implementation.
• Organize review links, consolidate feedback, and track creative, client, and legal approvals so teams use the correct versions.
• Support quality control by reviewing picture, sound, runtimes, captions, graphics, spelling, approved copy, file naming, and technical specifications, and flag discrepancies for resolution.
• Assist with trafficking and final delivery of approved assets to media partners, broadcasters, digital platforms, and client teams, meeting deadlines and delivery requirements.
• Provide basic hands-on editing and asset preparation as needed, including simple cuts, revisions, resizing, and formatting for different platforms.
• Maintain organized project folders, source files, final masters, production documentation, and archives to support efficient workflows and project closeout.
• Attend post-production sessions, vendor meetings, or client events outside the office and travel occasionally as project needs require.

Benefits

• 20 PTO days annually.
• 20 paid holidays, including Thanksgiving and Christmas week.
• Birthday off.
• Year-round Flex Fridays (half-day Fridays).
• Competitive health, dental, and vision coverage.
• Employer-sponsored life insurance, Accidental Death & Dismemberment (AD&D), and Long-Term Disability (LTD) coverage.
• 401(k) with company match.
• Cell phone reimbursement.
• Parking and commuter benefits.
• Employee referral program.
• Hybrid work model with three in-office days per week.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level