Production Coordinator

Harding Display • Toronto, ON

63d • $55,000 - $65,000 • Hybrid

About The Position

Reporting to the Production Manager, the Production Coordinator is a self-motivated, well organized, and highly efficient member of the Project Management team.
The incumbent coordinates and monitors the manufacturing of custom display orders from project handoff through to final shipment. The Production Coordinator closely interacts with all departments to ensure timely delivery of customer orders and maintain the highest quality end product.
In this hybrid role, you'll spend 4 days a week working from our Scarborough office and 1 day working remotely from home.

Requirements

• A minimum of 1 year of experience coordinating medium-scale projects in the Point of Purchase display industry
• Strong organizational and time management skills
• Superior communication skills, both written and verbal
• Ability to manage and organize multiple priorities with competing deadlines
• Knowledge to read and interpret CAD drawings
• Ability to work in a highly collaborative, team-based environment with minimal supervision
• Proficient with Microsoft Office Suite – Outlook, Excel, and Word

Nice To Haves

• Experience with vendor relations and purchasing material is an asset
• Post-secondary education in Graphic Communication Management or Project Management is preferred
• PMP designation is an asset
• Experience with an ERP system is an asset

Responsibilities

• Project Coordination:
• Obtain a complete and thorough understanding of the project scope at hand-off to effectively transition oversight to the Production team
• Hold cross-functional team accountable for required timelines and address impacts on deadlines when not met
• Proactively address challenges to ensure On-Time In-Full delivery while maintaining quality standards
• Keep project teams updated on key milestones, issues, and challenges
• Utilize project boards to ensure constant communication and updates on project status and project delivery On-Time In-Full
• Comply with project board timelines to ensure project delivery
• Generate accurate shop floor work orders and control project scope changes from hand- off to production to ensure profitability estimates are maintained and goods are produced to required specifications
• Monitor timely delivery of project materials and services
• Ensure quality standards throughout the production process via design tests, necessary project approval, approval of first off production samples and compliance with shop floor quality procedures
• Collaboration and Communication:
• Collaborate professionally with internal teams to execute client deliverables
• Consult cross-functional teams, to corroborate and / or establish realistic labour targets
• Work closely with the Production team to monitor project status and troubleshoot issues
• Communicate effectively and efficiently with internal teams
• Attend project hand-off meetings with relatively short notice, typically 24 hours
• Procurement and Resource Management:
• Build and maintain strong relations with preferred external vendors, acting as a secondary purchasing point of contact
• Utilize Global Shop ERP to create Bills of Materials (BOM) and estimate shop floor labor requirements
• Provide project labour production plans that designate production team requirements and unit per hour production targets
• Source and issue purchase orders for required project materials and services
• Manage supply vs. demand for inventory-based accounts and co-packing projects
• Ensure customer inventories are accurately accounted for and reflected within the ERP system
• Investigate on-hand inventories before purchasing from outside sources
• Obtain multiple quotes for purchased items to drive lowest cost raw material inputs
• Compliance and Process Adherence:
• Ensure team compliance with hand-off process and procedures to maintain project success
• Ensure compliance with Health and Safety Policies, Practices, and Procedures
• Adhere to company standard operating procedures and policies
• Determine optimal manufacturing solutions to drive lowest cost of raw material inputs
• Conduct postmortem reviews on job close out documents to improve profitability on recurring projects

Benefits

• Competitive pay + bonus opportunity
• Paid time off including vacation and sick/personal days
• Health benefits package that includes medical/dental/vision care, short and long-term disability (STD/LTD), life insurance, and an employee & family assistance program (EFAP)
• Ongoing team and company social events and celebrations
• Hybrid work arrangements for select roles
• Exposure to cutting-edge projects with high-profile clients
• Fun, collaborative work environment with a group of seriously talented individuals!

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees