Production Coordinator - The Dome by Rutter Mills
About The Position
The Production Coordinator supports the planning, execution, and financial administration of live events from pre-production through show settlement. Working with Production Managers, touring personnel, vendors, and internal teams, the coordinator helps manage event logistics, production budgets, administrative processes, and day-to-day operations. The role is suited to someone who is highly organized, comfortable in a fast-paced live event environment, and able to balance production operations with financial and administrative responsibilities. The position supports Production Managers across the event lifecycle, coordinates production logistics and staffing, maintains budgets and financial records, processes invoices, and helps advance artist and tour requirements. It also serves as a communication point for touring personnel, vendors, caterers, and internal departments, and provides general operational and administrative support to the Production department as needed.
Requirements
- 1–3 years of experience in live event production, venue operations, entertainment, or a related field.
- Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
- Excellent communication skills and the ability to work effectively with internal teams, vendors, and touring personnel.
- Proficiency with Microsoft Office, including Excel, Word, and Outlook.
- Ability to work flexible hours, including evenings, weekends, and holidays, based on event schedules.
- High school diploma or equivalent.
- Experience supporting budgets, invoices, payroll, or other production-related administrative functions.
Nice To Haves
- Experience with production or financial systems.
- Additional education or relevant certifications.
- College degree.
Responsibilities
- Support Production Managers throughout the event lifecycle, from pre-production and on-sale through event settlement.
- Assist with production logistics, including vendor coordination, equipment rentals, transportation, and backstage operations.
- Prepare and maintain show budgets, forecasts, expense tracking, cash reconciliations, and post-show recaps.
- Process invoices, monitor payments, and assist with financial administration and show settlements.
- Coordinate production staffing, employee scheduling, payroll entry, and related reporting.
- Review artist and tour riders to advance dressing room, hospitality, and backstage requirements.
- Serve as a primary point of contact for touring personnel, vendors, caterers, and internal departments to support clear communication and smooth event execution.
- Coordinate rental vehicles and track usage, including mileage, fuel, maintenance, and damages.
- Schedule and participate in production meetings, both in person and virtually.
- Assist with expense reports and other administrative projects for the production team.
- Provide general operational support to the Production department as needed to ensure successful events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
