Marriott Dallas Addison Quorum By The Galleria - Purchasing Coordinator

Aimbridge Hospitality•Dallas, TX

4d•Onsite

About The Position

The Purchasing Coordinator handles purchasing functions, maintains an effective filing system, and assists in obtaining bids for hotel supplies. The role helps ensure the hotel receives the best prices for quality products and supports the hotel's overall profitability. The coordinator maintains purchase orders and related records, supports bidding and vendor information processes, responds to vendors, guests, and employees, and assists with inventory and receiving procedures. The position also supports the Purchasing Director and follows hotel and Aimbridge Hospitality standards for guest service, safety, attendance, and professional conduct.

Requirements

High school diploma or equivalent and/or experience in a hotel or related field preferred.
Progressive hotel experience or related college coursework preferred.
Ability to understand and use basic computer equipment and applications, including word-processing and spreadsheet applications.
Ability to convey information and ideas clearly.
Ability to evaluate and select among alternative courses of action quickly and accurately.
Ability to routinely meet deadlines and multitask.
Effectiveness in handling workplace problems, including anticipating, preventing, identifying, and solving problems.
Ability to assimilate complex information and data from different sources and adjust it to meet specific needs.
Ability to listen to, understand, and clarify concerns and issues raised by coworkers and guests.
Ability to work with and understand financial information and data, and perform basic arithmetic functions.

Nice To Haves

Hotel or related-field experience.
Progressive hotel experience or related college coursework.

Responsibilities

Approach interactions with guests and employees in an attentive, friendly, courteous, and service-oriented manner.
Maintain regular attendance according to scheduling and Aimbridge Hospitality standards.
Maintain a professional appearance and grooming, including wearing the required uniform and nametag.
Comply with Aimbridge Hospitality standards and regulations to support safe and efficient hotel operations.
Maintain and control the issuance and filing of purchase orders and supporting documentation, including entering information into the computer.
Check purchase orders to ensure they are authorized, signed, price-checked, and assigned to an authorized vendor.
Answer the department phone and respond to the needs of vendors, guests, and employees.
Assist with bidding for non-food and beverage products, such as office supplies and furniture, maintenance and cleaning supplies, and food and beverage equipment.
Assist the Purchasing Director with interdepartmental and external correspondence.
Maintain and organize bid records for reference to historical information.
Maintain a current list of approved hotel vendors, their products, recent pricing, contact information, and order history.
Ensure training in proper receiving procedures to maintain product freshness.
Assist with month-end or quarterly inventories as required by supervisors.
Assist in maintaining the office supplies storage room and open it at scheduled times when necessary.
Attend training and meetings as required by management.
Perform other duties as requested by management.