Production Administrative Coordinator

Polycor Board•Concord, NH

19d•Onsite

About The Position

The Production Administrative Coordinator provides administrative and operational support to the production facility. The role coordinates production reporting, inventory, shipping documentation, maintenance records, payroll support, and communication among production, sales, dispatch, and management to support efficient day-to-day operations. The position is based at 369 North State Street, Concord, NH, and involves a combination of office and manufacturing plant environments. It regularly interacts with production employees, supervisors, drivers, and management, with occasional exposure to noise, dust, and varying temperatures in the production facility. Personal protective equipment is required when entering production areas. Polycor is a world leader in the natural stone industry. Founded in Quebec City in 1987, the company employs over 900 people in Canada and the United States.

Requirements

High school diploma or GED required.
Minimum 2 years of administrative experience in a manufacturing, industrial, quarry, or production environment preferred.
Strong organizational and multitasking skills.
Excellent attention to detail and accuracy.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office, particularly Excel, Outlook, and Word.
Ability to work independently and prioritize competing demands.
Ability to maintain confidential information.
Use personal protective equipment when entering production areas.

Nice To Haves

Post-secondary education in Business Administration, Operations, or a related field.
Experience with production reporting, inventory management, shipping documentation, or payroll administration.
Experience with ERP, inventory management, or production tracking software.

Responsibilities

Prepare and maintain daily, weekly, and monthly production reports covering output, machine utilization, scrap, and downtime.
Collect and enter production data into company systems and spreadsheets.
Assist plant management with production scheduling based on customer orders and inventory requirements.
Monitor production output and communicate variances to management.
Prepare and coordinate shipping documentation, including bills of lading, packing slips, and shipment records.
Verify order quantities and track customer orders from production through delivery.
Communicate with transportation providers, customers, and internal teams about delivery schedules.
Maintain records for raw materials, finished products, consumables, and production supplies.
Track material usage and inventory levels, and assist with cycle counts and physical inventories.
Identify inventory discrepancies and work with purchasing to maintain adequate stock levels.
Review employee timesheets and compile payroll information for submission to Human Resources or Payroll.
Maintain attendance and vacation records.
Assist with onboarding and maintain training documentation, certifications, and licenses.
Track equipment maintenance schedules, work orders, repairs, downtime, and preventative maintenance activities.
Coordinate vendor service visits and equipment inspections.
Maintain safety training records and documentation.
Assist with incident reporting, investigations, and corrective action tracking.
Support plant audits and regulatory compliance activities.
Schedule meetings and prepare reports, agendas, and meeting minutes.
Respond to telephone and email inquiries related to plant operations.
Maintain filing systems and production records.
Order office and production supplies as required.
Assist with special projects and continuous improvement initiatives.