2nd Shift Production Admin

Alene Candles•New Albany, OH

1d•Onsite

About The Position

Alene Candles LLC & Midwest is a private label, contract manufacturer that produces high-quality candles for some of the world’s most recognized retail, boutique, and cosmetic brands. With our headquarters in New Hampshire and locations in Ohio, we’ve been in business for 30 years. We are passionate about making the best products in the world, making safety our number one priority, and being an insanely great place to work. The position is onsite and not remote. Hours: 1pm-9pm Monday-Friday

Requirements

High school diploma or GED; or 12 months related experience
1-2 years of planning, manufacturing, inventory control, or administrative support role (preferably in a production environment).
Proficiency with ERP systems (e.g., SAP, Oracle, or equivalent) and Microsoft Office Suite, especially Excel.
Strong organizational skills and attention to detail with a high level of accuracy in data entry and documentation.
Excellent communication and interpersonal skills, with the ability to collaborate across functions and respond quickly to dynamic production needs.
Ability to lift up to 50lbs and work in a production/warehouse setting when supporting batch operations.
Ability to work independently and take initiative in the absence of direct supervision.
Effective verbal and written communication
The ability to add, subtract, multiply, and divide in all units of measurements.

Nice To Haves

3-5 years of experience in a production or manufacturing environment with cross-functional coordination responsibilities.
Experience leading scheduling/planning initiatives in a production setting.
Advanced experience with IFS or similar ERP systems for inventory, batch processing, and shop/work order transactions.
Acting as a team lead, point of contact, or coordinator without formal supervisory authority.
Ability to handle multiple situations at one
Strong accuracy and organization
Excellent written and verbal communication

Responsibilities

Accurately enter and verify all inventory movements for chemicals, fragrances, dyes, and wax components using the ERP system.
Enter, issue, unissue, and receive materials for wax batch transactions to ensure real-time inventory accuracy and product traceability.
Confirm transaction quantities and lot numbers; reconcile discrepancies through physical inventory checks as needed.
Confirm material usage and status in ERP system.
Investigate and report missing or delayed components.
Provide timely shop order updates to prevent production delays or bottlenecks.
Print, label, collect, and verify all completed batch sheets from wax production.
Ensure all entries are legible, complete, and accurate.
Scan and archive batch documentation for traceability, compliance, and audit readiness.
Update and monitor the Schedule Batch Plan to track production progress, support planning, and facilitate cross-department communication.
Identify and resolve inconsistencies in inventory or production transactions; escalate unresolved issues to supervisors or support teams.
Collaborate with Logistics, Quality, Planning, and Production to clarify material usage and availability, notify management of missing or delayed components, and share updates on material or shop order status to prevent workflow disruptions.
Coordinate with Wax Supervisor and/or Wax Lead if Wax Supervisor is not present to ensure department continuity, resolve issues, and maintain production flow.
Collaborate with Wax Supervisor/Lead to provide operational guidance and decision-making support.
Assist in preparing and maintaining daily, weekly, or monthly production and inventory reports as directed.
Organize and maintain inventory, batch, and transaction records for traceability, compliance, and audit purposes.
Participate in cycle counts and year-end physical inventory.
Support warehouse and production teams during the process.
Step into batch technician duties when needed, including following batch sheets and standard formulas to accurately identify and measure amounts and weights of components for each job when required or use prepared “kit” of materials ready for mixing.
Complete all necessary paperwork thoroughly and accurately to meet company and customer SOPs.
Maintain accurate records of each drum to track fragrance and other components.
Develop component knowledge to alert Supervision of low inventory levels or potential shortages and maintain records for proper and accurate inventory control.
Review work schedules and work with Supervision to anticipate and meet production standards.
Carry out other duties or special projects as directed by the Wax Supervisor, contributing to team flexibility and operational efficiency.