Document Control Specialist

Aston Carter • Beaverton, OR

2d • $30 - $35 • Onsite

About The Position

The Product Materials Documentation Specialist supports a documentation initiative in a manufacturing environment by ensuring product, material, and supplier documentation is accurate, complete, and maintained across systems and records. The role manages technical documentation, material specifications, supplier declarations, and Bills of Materials (BOMs), applying established standards and processes. It involves independently identifying missing information, resolving documentation gaps with stakeholders, and keeping records organized and current to support business operations.

The position works cross-functionally with engineering, manufacturing, supply chain, and other teams, and supports quality, compliance, and environmental documentation activities, including ISO and regulatory document maintenance when applicable. It is fully onsite in a manufacturing and corporate office environment in Beaverton, Oregon, and is predominantly computer-based, using Microsoft Word, Excel, SharePoint, ERP/PLM systems, and other internal platforms. The role is a contract position with potential for longer-term opportunities based on business needs and performance.

Requirements

• At least 2 years of experience in a document-intensive role such as Document Control, Quality, Compliance, Technical Documentation, or similar.
• Strong Microsoft Word skills, including document formatting, templates, charts, tables, and revision management.
• Basic to intermediate Microsoft Excel skills, including filtering, data lookups, Pivot Tables, and VLOOKUPs.
• High attention to detail and ability to review, verify, and maintain accurate documentation.
• Ability to work independently with minimal supervision and prioritize tasks in a dynamic environment.
• Strong research and information-gathering skills, including identifying stakeholders and obtaining missing information.
• Comfort working with established documentation standards, templates, and processes.
• Experience navigating enterprise systems, databases, ERP, CRM, or similar platforms to retrieve and manage information.
• Strong written communication skills for clear, professional documentation.
• Ability to learn technical product information quickly and apply it to documentation tasks.
• Experience working cross-functionally with engineering, manufacturing, and supply chain teams.

Nice To Haves

• Associate's or Bachelor's degree preferred.
• Experience in manufacturing, engineering, quality, procurement, or supply chain environments.
• Compliance or regulatory documentation experience.
• Technical writing experience.
• Experience in a manufacturing environment.
• Exposure to Bills of Materials (BOMs).
• ERP or PLM system experience, including platforms such as Infor LN.
• Background in ISO, quality, environmental documentation, or regulatory documents.
• Experience with environmental compliance documentation.

Responsibilities

• Review, verify, and maintain accurate product, material, and supplier documentation across multiple systems and records.
• Update and manage technical documentation, material specifications, supplier declarations, and Bills of Materials (BOMs) according to established standards and processes.
• Navigate enterprise systems, databases, ERP, CRM, and similar platforms to retrieve, validate, and organize documentation and data.
• Identify missing information and documentation gaps, determine appropriate stakeholders, and collaborate with them to obtain required data and approvals.
• Apply documentation standards, templates, and processes to support consistency and compliance across records.
• Use Microsoft Word to format documents and manage templates, charts, tables, and revisions.
• Use Excel for data entry, filtering, lookups, Pivot Tables, and VLOOKUPs to analyze and manage documentation-related data.
• Support quality, compliance, and environmental documentation activities, including ISO and regulatory document maintenance when applicable.
• Work cross-functionally with engineering, manufacturing, supply chain, and other teams to align documentation with product and process requirements.
• Prioritize and manage a high volume of documentation tasks, meet deadlines, and adapt to changing business requirements.
• Contribute to improving documentation processes that support engineering, compliance, supply chain, and product development functions.
• Maintain organized, well-structured records that support audits, reporting, and ongoing business operations.

Benefits

• Medical insurance, if eligible.
• Dental insurance, if eligible.
• Vision insurance, if eligible.
• Critical Illness, Accident, and Hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed