Procurement Technician

JP Logistics & Consulting LLC•Elizabeth City, NC

5d•Onsite

About The Position

JP Logistics & Consulting, LLC (JPLC) is looking for a full-time Procurement Technician to support the United States Coast Guard (USCG). The employees will provide support services to assist the COCO with procurement operations for the ALC. The employees must be skilled in the procurement process and have knowledge and experience in government contracting policies and procedures. The employees will offer technical guidance to their staff for unusual or infrequent situations and consult with the Government (including the KO, Supervisory KO (SKO), CS, and/or COR), when required. At the discretion of the COCO, Procurement Technicians may be assigned to various product lines and divisions within CG-AIR. These roles will support procurement operations by assisting procurement personnel with administrative tasks and performing clerical and technical duties related to the procurement of supplies and services. These positions do not have the authority to bind the government contractually in any way. Additional applicable responsibilities may be assigned as needed.

Requirements

Be a citizen of the U.S.
Possess the ability to read, write, speak, and comprehend English.
Possess excellent written and verbal communication skills.
Possess knowledge and ability to perform simple arithmetic.
Possess knowledge of Microsoft Office applications.
Possess excellent ability to manage multiple tasks with competing deadlines.
Possess the ability to work with minimal Government oversight.
Possess knowledge of procurement regulations, procedures, operations, and programs related to one (1) or more procurement phases or functions.
Possess knowledge of the various steps and procedures required to provide a full range of procurement support related to recurring and standardized purchases for commonly used supplies and services.

Nice To Haves

Bachelor’s degree with a major in any field or at least twenty-four (24) semester hours in any combination of the following subjects: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Responsibilities

Applying knowledge of contract clauses, provisions, laws, regulations, and policies.
Ensuring solicitation packages include necessary information and supporting documentation, such as Service Contract Labor Standards, Prompt Payment Act, progress payments, and first article test requirements.
Monitoring contractor compliance with contract terms and conditions using procurement regulations and policies.
Updating and maintaining procurement documents, regulations, manuals, and related information.
Reviewing procurement files to ensure inclusion of required documents and information.
Assisting in determining applicable laws, regulations, clauses, and provisions.
Using standardized procurement procedures and operations across various phases and functions.
Utilizing automated and manual procurement systems to manage and correct routine information.
Supporting purchase transactions by applying knowledge of procurement procedures and forms.
Organizing contract file information (hardcopy and electronic) and entering contract data into management systems.
Sorting, compiling, typing, and distributing requisitions, contracts, orders, modifications, and supporting documentation.
Maintaining vendor mailing lists in management systems by adding or deleting information.
Preparing, verifying, abstracting, controlling, and closing out procurement documents, files, reports, and records.
Ensuring procurement documents include accurate information and terminology.
Verifying signatures, accounting codes, item descriptions, quantities, and prices, and identifying missing information.
Preparing routine procurement forms for purchases.
Routing messages and documentation accurately within the workplace.
Inputting and adjusting standard information in automated procurement databases.
Maintaining procurement files and assisting in developing procurement procedures.
Performing additional tasks to support procurement operations.
Investigating and resolving issues with shipments, payments, contract documentation, and other discrepancies.
Researching errors and conflicting information in procurement documentation.
Contacting vendors to check order status and expedite deliveries.
Tracking requisitions, contracts, orders, and modifications using automated/manual systems and by contacting vendors or Requiring Activity.
Validating undelivered orders using the USCG Open Obligations Management Tool (OOMAT).
Researching errors, investigating complaints, and resolving issues related to procurement, financial functions, inventory management, cataloging, transportation, and supply.
Reconstructing and reconciling incomplete information and addressing recurring error reports.
Generating standard reports, such as tracking procurement awards, modifications, and other actions.
Downloading, sorting, and reviewing vendor invoices for accuracy against purchase orders, contracts, task/delivery orders, and modifications.
Researching and responding to data calls.
Assembling and preparing procurement management reports by consolidating relevant information.
Performing other assigned duties within the scope of the contract.