Procurement Technician

JP Logistics & Consulting LLC•Elizabeth City, NC

2d•Onsite

About The Position

JP Logistics & Consulting, LLC (JPLC) is looking for a full-time Procurement Technician to support the United States Coast Guard (USCG). This role involves providing technical guidance and support services to assist with procurement operations. The technician will handle administrative and clerical duties related to the procurement of supplies and services, ensuring compliance with government contracting policies and procedures. These positions do not have the authority to bind the government contractually.

Requirements

Be a citizen of the U.S.
Possess the ability to read, write, speak, and comprehend English.
Possess excellent written and verbal communication skills.
Possess knowledge and ability to perform simple arithmetic.
Possess knowledge of Microsoft Office applications.
Possess excellent ability to manage multiple tasks with competing deadlines.
Possess the ability to work with minimal Government oversight.
Possess knowledge of procurement regulations, procedures, operations, and programs related to one (1) or more procurement phases or functions.
Possess knowledge of the various steps and procedures required to provide a full range of procurement support related to recurring and standardized purchases for commonly used supplies and services.

Nice To Haves

Bachelor’s degree with a major in any field or at least twenty-four (24) semester hours in any combination of the following subjects: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

Responsibilities

Provide support services to assist with procurement operations.
Offer technical guidance to staff for unusual or infrequent situations.
Consult with the Government (including the KO, Supervisory KO (SKO), CS, and/or COR) when required.
Support procurement operations by assisting procurement personnel with administrative tasks.
Perform clerical and technical duties related to the procurement of supplies and services.
Apply knowledge of contract clauses, provisions, laws, regulations, and policies.
Ensure solicitation packages include necessary information and supporting documentation.
Monitor contractor compliance with contract terms and conditions.
Update and maintain procurement documents, regulations, manuals, and related information.
Review procurement files to ensure inclusion of required documents and information.
Assist in determining applicable laws, regulations, clauses, and provisions.
Utilize automated and manual procurement systems to manage and correct routine information.
Support purchase transactions by applying knowledge of procurement procedures and forms.
Organize contract file information (hardcopy and electronic) and enter contract data into management systems.
Sort, compile, type, and distribute requisitions, contracts, orders, modifications, and supporting documentation.
Maintain vendor mailing lists in management systems.
Prepare, verify, abstract, control, and close out procurement documents, files, reports, and records.
Ensure procurement documents include accurate information and terminology.
Verify signatures, accounting codes, item descriptions, quantities, and prices, and identify missing information.
Prepare routine procurement forms for purchases.
Route messages and documentation accurately within the workplace.
Input and adjust standard information in automated procurement databases.
Maintain procurement files and assist in developing procurement procedures.
Investigate and resolve issues with shipments, payments, contract documentation, and other discrepancies.
Research errors and conflicting information in procurement documentation.
Contact vendors to check order status and expedite deliveries.
Track requisitions, contracts, orders, and modifications using automated/manual systems and by contacting vendors or Requiring Activity.
Validate undelivered orders using the USCG Open Obligations Management Tool (OOMAT).
Research errors, investigate complaints, and resolve issues related to procurement, financial functions, inventory management, cataloging, transportation, and supply.
Reconstruct and reconcile incomplete information and address recurring error reports.
Generate standard reports, such as tracking procurement awards, modifications, and other actions.
Download, sort, and review vendor invoices for accuracy against purchase orders, contracts, task/delivery orders, and modifications.
Research and respond to data calls.
Assemble and prepare procurement management reports by consolidating relevant information.
Perform other assigned duties within the scope of the contract.