Procurement Specialist

County of Mecklenburg, NC•Charlotte, NC

5d•$47,393 - $71,089

About The Position

The success of Mecklenburg County rests on strong, competent talent at all levels of the organization. The Department of Financial Services is responsible for capital and debt planning, investments, accounting, payroll, grant management and payables. In addition, it provides fiscal support to departments across the County. Procurement, a division of Finance, develops integrated procurement strategies, aligned with County department needs for goods, services and technology. In addition, the division assists with vendor registration, vendor performance and vendor relationship management. The Procurement Division provides the following services: formal and informal solicitations, procurement policy development and administration, information technology purchasing, contract development, strategic spend analysis, vendor performance management, vendor relationship management, and consultation. POSITION SUMMARY Provide guidance and support to Mecklenburg County departments in the procurement of goods and services. This position is under minimal supervision, performs basic informal procurement activities, including vendor registration, purchase order completion, spend data reporting, assisting with contract‑execution documents, and supporting additional procurement project needs as assigned.

Requirements

A minimum of two years of accounting or relevant experience
High School Diploma or equivalent
Combination of relevant education and relevant experience accepted: Yes
Proficient in various computer applications and software including Microsoft Office Suite

Nice To Haves

Associate degree in Business or a related field
A minimum of two years of experience in a procurement environment completing procurement transactions related to goods, services and/or information technology purchasing.
Power BI
Advanced Excel skills

Responsibilities

Answers telephone calls, correspondence, and requests for assistance from vendors; researches and provides information; explains County purchasing policies and procedures; and provides copies of RFP and bid invitation information upon request.
Collect and provide initial analysis of data to be used by procurement.
Ensure proposals and quotes are completely and appropriately completed; verify product, pricing information and contact vendors if needed.
Produce reports tracking contract expiration dates or spending for assigned categories or departments.
Monitor and analyze a variety of financial records and data sources.
Prepare related special reports and studies, including cost studies, budgetary reports, and related documentation.
Analyze purchase order requests; confer with department personnel regarding specifications, quantity and quality of merchandise; assists or manages the opening of public bids.
Review departmental requisitions in order to generate purchase orders and distribute purchase orders to suppliers; contact prospective vendors to determine availability; delivery and cost.
Collect and reconcile all purchasing card statements and all required documents related to new or amended contracts and ensure contract package is complete and ready for signature routing process.
Assist Procurement Analyst in gathering and analyzing required documents for sourcing and enterprise initiatives.