Procurement Specialist

Pandrol USA LP•Napoleon, OH

1d•$60,000 - $70,000

About The Position

The Procurement Specialist's primary role is to provide overall support to the purchasing process. This includes reviewing purchase order (PO) requisitions for compliance with Pandrol processes, issuing purchase orders within authority limits, and maintaining accurate inventory records for tooling, parts, and other items within the facility. The specialist will perform adjustments and cycle counts based on written and verbal instructions, adhering to departmental and site manager guidelines. Additionally, the role involves delivering on day-to-day commitments to Pandrol’s customers, company, and people. Key activities include performing various purchasing tasks, becoming knowledgeable in all areas of purchasing within the scope of duties, and becoming proficient in the use of ERP Systems. The role also ensures purchasing is consistent with min/max guidelines for availability, performs inventories and cycle counts for accuracy, identifies and addresses gaps in inventory processes, and ensures the flow of supplies and inventory security integrity. Accurate and complete documentation related to inventory flow, including tracking warranties, is crucial. The specialist will track part warranties, rebuilt components, and tools needing sharpening, perform audits to ensure accuracy and identify root causes for inaccuracies, and provide feedback to management. Responsibilities also include collecting, researching, and processing damaged product, performing post-production reconciliations, ensuring compliance with the corporate quality manual, collaborating with the Operations team for forecasting and inventory planning, and liaising with other functional areas like Sales, Product Management, and Warehouse personnel. Creating purchase orders, tallying them with supply requests, understanding procurement requirements, managing open orders, and monitoring delivery dates are also key functions. Other related and ancillary duties may be assigned.

Requirements

High School Diploma or higher
Solid analytical and computer skills
Strong communication skills
Outstanding team building and leadership skills
Knowledge of pricing, purchasing terms and concepts, supplier relationships
Math knowledge and skills at the intermediate level or above
Well-developed verbal and written communication ability
Excellent time management skills.
Detail oriented, exceptionally organized.
Computer literate – intermediate level of Word and Excel
Maintain a clean and safe work area; adhering to all safety guidelines.

Responsibilities

Provide overall support to the purchasing process, including review of PO requisitions for compliance with Pandrol processes.
Issue purchase orders within authority limits.
Maintain tooling/parts/other items inventory and location accuracy in the facility.
Perform adjustments and cycle counts as required from both written and verbal instructions while adhering to time guidelines.
Perform various purchasing activities as directed or scheduled, including review of PO requisitions for compliance with Pandrol policies and issuing POs within Pandrol’s purchasing platform, ERP System.
Become knowledgeable in all areas of purchasing of items and suppliers within the scope of duties and authority.
Become proficient in knowledge and use of ERP Systems.
Ensure purchasing of items is consistent with min/max guidelines to ensure availability.
Perform inventories and cycle counts per customer/management request to ensure accuracy of product and/or location codes.
Identify, analyze, and address gaps in inventory process.
Assess and improve flow of supplies through company and ensure inventory security integrity.
Ensure all documentation related to inventory flow is complete, accurate and filed correctly including tracking all warranties.
Track part warranty, rebuilt components and tools to be sharpened.
Perform audits as required to assure accuracy and determine root causes for inaccuracies, providing feedback to management regarding errors.
Collect, research and process damaged product – submit forms for system input.
Perform post-production reconciliations as required.
Ensure compliance with corporate quality manual.
Collaborate with Operations team to ensure accurate Forecasting and inventory planning.
Liaise with counterparts in other functional areas such as Sales, Product Management, and Warehouse personnel to ensure alignment of activities and objectives.
Create purchase orders and tally these with supply requests and orders.
Work closely with the team to understand details of procurement requirements.
Manage and Monitor open orders and delivery dates.
Perform other related and ancillary duties as may be assigned or required.