Procurement Specialist - Advanced Facilities

Sundt•Tempe, AZ

About The Position

The Procurement Specialist supports project teams throughout the procurement process, from preconstruction through contract closeout, working on a single large project or multiple smaller projects. The role requires thorough knowledge of prime contracts, subcontracts, and purchase orders. Primary duties include supporting estimating during bid efforts and drafting subcontract agreements, purchase order agreements, change orders, and other contract forms. The specialist maintains effective, professional working relationships with project management teams, engineers, subcontractors, and suppliers. This is a safety-sensitive role. The job description may change at any time and may include other duties as assigned.

Requirements

At least 1 year of procurement experience.
At least 2 years of experience dealing with customers and vendors.
Proficient use of all Microsoft Office Suite programs.
Ability to wear required personal protective equipment, including steel-toed shoes, gloves, safety glasses, hearing protection, hardhat, and vest.
Ability to comply with all safety standards and procedures.
Ability to reach above shoulder heights and below the waist frequently; occasionally stoop, kneel, or bend; occasionally climb stairs or ladders; and frequently grasp, lift, handle, carry, or feel objects.
Ability to lift, push, or pull objects weighing up to 50 pounds on an occasional basis.
Ability to sit, stand, or walk short distances for up to the entire duration of a shift or workday.
Ability to use a telephone, computer system, email, or other electronic devices to communicate with internal and external customers or vendors.
Frequent interaction with people during a shift or workday.

Nice To Haves

A four-year degree in business, finance, supply management, or engineering, with related experience preferred.

Responsibilities

Develop and implement strategies to meet Minority/Women/Disadvantaged Business Enterprise (M/W/DBE) or other requirements.
Develop and maintain reporting on procurement performance.
Ensure delivery, storage, and warehousing plans are in place before materials are shipped.
Ensure procurement activities align with project specifications and owner requirements.
Initiate requests for quotations and proposals, receive responses, and analyze proposed pricing from potential suppliers and subcontractors.
Issue subcontracts and purchase orders, and ensure required documentation is in place and current for each supplier before agreements are executed and work begins.
Maintain contact with suppliers to ensure manufacturing follows the schedule, and coordinate source inspections as needed or requested by the project team.
Support preconstruction and prequalification departments in identifying potential bidders, assembling bid packages, and using bidding software to competitively bid projects.
Work with the Procurement Manager and/or Project Team to develop and maintain the Procurement Matrix, coordinating with estimating and preconstruction to align with the buyout strategy.
Work with the Project Team and suppliers or subcontractors to prioritize procurement activities and support the project schedule.
Support estimating bid efforts and draft subcontract agreements, purchase order agreements, change orders, and other contract forms.
Maintain effective, professional working relationships with project management teams, engineers, subcontractors, and suppliers.