Procurement Project Manager - FF&E

Loews Hotels & Co•Nashville, TN

2d•Remote

About The Position

The Capital Project Budget Analyst will work closely with Vice President of Design & Construction and Project Managers to support the daily contract commitment functions of Design & Construction Team and Finance Departments. They will comply with Finance controls and reporting for capital project Furniture Fixtures & Equipment purchase orders, consultant contracts, and managing invoice processing and queries. They will also support the D&C team in preparation of contract back up material in pay application review and approval.

Requirements

Understanding and knowledge of basic accounting principles.
Strong interpersonal and time management skills
Results driven; Highly organized and detail oriented with ability to manage large volumes of data.
Discipline and self-motivation with strong ability to multitask.
Proficient computer skills Microsoft Office Suite (Excel, Word, and PowerPoint) and have Experience with databases
Minimum of three (3) years of project accountant experience
Previous experience in Purchasing and / or Construction fields.
Experience with Oracle databases.

Nice To Haves

BS/BA degree preferred in finance, accounting or relevant/similar discipline but not required.

Responsibilities

Responsible for Contract commitments, processing, tracking change orders & invoice processing. Contract commitments include but are not limited to Architectural, Interior, Engineering, Consulting, Purchase Orders, and Loews Capital Expenditure commitments.
Responsible for processing approved Contracts in Oracle system, change orders, budget increases.
Review and verify vendor invoice compliance prior to Project Manager’s review and approval.
Collaborate and liaise with 3rd Party Purchasing Agents and Design Teams to ensure timely processing, reporting of commitments, deposits, shop drawings submittal & review, production and delivery of FF&E product to assigned warehouse or site location.
Track monthly billings and prepare regular update reports for review with Project Manager.
Provide critical FF&E status information, timely deposit/payments, and ensure compliance with Finance Policies such as Banking Information, Wiring Instructions, W9, Certificates of Insurance, etc.
When 3rd Party Purchasing Agents is not assigned to a Capital Expenditure project, this role to bid and prepare FF&E purchase orders from Design Team’s specifications.
Obtain vendor information and ensure deposit requirements are processed for payment.
Assist the Project Manager in tracking and updating FF&E specifications, drawings, including gathering flame certificates from the design team, maintenance instructions and cleaning instructions.
Build Loews preferred Vendor contact list for various FF&E commodities including a digital library for approved FF&E and OS&E products related to guestrooms.
Update OS&E library with specifications sheets, image, and negotiated unit costs.
Create and update typical project cost summary reference for Design & Construction department use.