Procurement & Project Coordinator

Pinsly Railroad Company•Jacksonville, FL

23h

About The Position

The Procurement & Project Coordinator serves as a key liaison between Operations, Engineering, Finance, and external vendors and stakeholders. The role coordinates procurement activities, tracks project status, manages documentation, administers grants, and develops reports. It is based in Jacksonville, Florida, and reports to the Director of Finance and Analytics in the Finance department.

Requirements

Proficiency in Microsoft Office Suite, particularly Excel and Copilot.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and deadlines simultaneously.
Strong analytical and problem-solving abilities.
Ability to pass a background check and drug screening.

Nice To Haves

Associate or bachelor's degree in Business Administration, Project Management, or a related field.
Experience in railroad, transportation, logistics, construction, utility, or industrial environments.
Experience with NetSuite or a similar ERP system.
Experience administering grants.
Experience in accounting and/or finance.

Responsibilities

Prepare purchase orders and coordinate approvals in accordance with company policies.
Ensure the company follows required purchasing procedures and controls.
Track purchase order progress and maintain records in company systems.
Identify opportunities to improve procurement processes and systems.
Track project budgets, expenditures, change orders, and status.
Maintain project documentation, reports, and status updates.
Communicate project progress to stakeholders and management.
Submit reimbursement requests for grant projects.
Identify project risks and escalate issues as needed.
Generate procurement and project performance reports.
Maintain accurate records within ERP, purchasing, and project management systems.
Manage construction-in-progress reporting and project status for depreciation schedules.
Support annual budget planning and capital expenditure tracking.
Ensure compliance with company policies and procedures.
Create ad hoc reports as needed.