Procurement Project Administrator

Davidson Transit Organi•Nashville, TN

About The Position

WeGo Public Transit is looking for a highly skilled and experienced procurement officer to join our team of professionals. This person will have various responsibilities on the team which include, but not limited to, coordinating procurement and contracting activities for the delivery of goods and services, professional services and construction projects. This individual should be detail oriented, results driven, well organized, strong project managements skills, and excellent verbal and written communication skills.

Requirements

Ability to work assigned schedule
Ability to work overtime when necessary to meet work goals
Understand and carry out detailed written or verbal instructions
Solve problems
Work with little supervision
Perform repetitive work
Practice good customer relation skills
Meet required deadlines
Maintain effective working relationships with all levels of employees
Must be able to make presentations to groups of people
Ability to compose written documents
Maintain confidentiality
Minimum three years experience in procurement and contract administration.
Must have very strong mathematical and analytical skills and be very detail oriented.
Excellent verbal and written communication skills required.

Nice To Haves

Possession of college degree in business administration, accounting, or related field strongly preferred; some college required.
Prefer experience in purchasing equipment and services related to the transportation industry.

Responsibilities

Performs all procurement-related activities and planning, evaluation of proposals, and recommends a wide range of awards.
Prepares a large variety of difficult, complex, and/or innovative requests for proposal and/or bid, which are responsive to our needs by following local, state regulations, Federal Transit Administration (FTA) guidelines, and the Procurement Policy
Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines the most appropriate contract types to reduce exposure to risk
Maintains properly documented procurement files following FTA guidelines
Participates in the negotiation of contract terms and conditions; monitors negotiation sessions to ensure ethical procurement practices are followed; advises departments on the type, form, and context of the final contract negotiated
Review and adhere to compliance of departmental policy, procedure, local, State, and Federal regulations of procurement/Publish required procurements
Verify purchase requisitions by comparing the board approval document and the contract
Prepare purchase orders by verifying specifications and price; ensure all levels of approvals are met per the procurement type
Communicates clearly and persuasively; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.
Prepare related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.
Keep information accessible by sorting and filing documents
Work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations
Compose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or services
Report DBE selected vendors to the Director of Business Diversity
Track federally funded send per the submitted invoice
Confirm with Grant Administrator if FTA funds will be applied to the project/ invoice
Perform other duties as assigned