Procurement Operations Coordinator

Manatt, Phelps & Phillips, LLP•Chicago, IL

1d•$63,000 - $73,000•Hybrid

About The Position

The Procurement Operations Coordinator plays an important role within the Procurement team, supporting day-to-day purchasing operations, purchase order management, invoice processing, contract administration, and procurement-related reporting. This role is execution-focused and detail-oriented, helping ensure that approved purchases are processed accurately, vendor information and contract metadata are maintained, and operational workflows are completed in a timely and compliant manner. The Procurement Operations Coordinator will collaborate with suppliers, internal stakeholders, Finance, Legal, and other business teams to support efficient procurement operations, accurate documentation, and continuous improvement across the procure-to-pay process.

Requirements

Bachelor’s degree in Business, Supply Chain Management, Finance, Operations, or a related field preferred; equivalent relevant experience may be considered.
1–3 years of experience in procurement, purchasing, accounts payable, vendor management, operations, contract administration, or a related business support function preferred.
Strong attention to detail and accuracy, particularly when working with purchase orders, invoices, contracts, vendor information, and reporting data.
Highly organized and able to manage multiple tasks, deadlines, and follow-ups in a fast-paced, service-oriented environment.
Strong written and verbal communication skills, with the ability to interact professionally with suppliers, stakeholders, Finance, Legal, and colleagues at all levels.
Comfortable working with data, maintaining records, preparing basic reports, and using information to support process visibility and decision-making.
Proficiency with Microsoft Office, particularly Excel and Outlook; experience with procurement, accounts payable, contract management, or workflow tools preferred.
Demonstrated ability to follow established processes while identifying opportunities to improve accuracy, efficiency, documentation, and stakeholder experience.
Collaborative team player with strong client service orientation, sound judgment, and a proactive, solutions-oriented approach.
Ability to work both independently and collaboratively within a hybrid team environment while maintaining confidentiality, professionalism, and responsiveness.

Responsibilities

Create purchase orders and place approved orders in accordance with procurement processes, contract terms, budget guidance, and stakeholder requirements.
Manage order activity from placement through fulfillment, including tracking order status, coordinating delivery timelines, resolving issues, and communicating updates to internal stakeholders.
Support invoice processing, including reviewing invoices for accuracy, assisting with three-way matching where applicable, resolving discrepancies, and coordinating with Finance and suppliers to support timely payment.
Assist with small contract renewals by tracking key dates, gathering business input, coordinating required approvals, and supporting timely routing through Procurement, Legal, Finance, and other stakeholders as needed.
Maintain contract metadata, including vendor names, contract owners, renewal dates, expiration dates, spend information, and other key data points to support visibility, compliance, and reporting.
Support domain management activities, including tracking domain-related renewals, maintaining accurate records, coordinating with internal stakeholders, and helping ensure continuity of services.
Support procurement-related project management activities, including maintaining timelines, tracking tasks and follow-ups, documenting status updates, and helping drive workstreams to completion.
Assist with KPI reporting and analytics by compiling procurement data, preparing routine reports, validating information, and identifying trends or gaps for review by Procurement leadership.
Collaborate with suppliers and internal stakeholders to support operational efficiency, resolve routine questions, and help ensure procurement processes are clear, consistent, and service-oriented.
Support continuous improvement initiatives across procurement operations, including process documentation, workflow refinement, data cleanup, and adoption of tools or practices that improve accuracy, efficiency, and visibility.