Procurement Operations Analyst

Sunstar Americas, Inc.•Schaumburg, IL

9d•$83,204 - $90,000

About The Position

The Procurement Operations Analyst coordinates and improves the systems, data, controls, and processes that support Procurement operations. The role owns the indirect purchase order process, coordinates supplier onboarding and maintenance, administers the Approved Supplier List (ASL), and manages the distribution and tracking of Engineering Change Notices (ECNs) to suppliers. The analyst works with Procurement, Quality, Engineering, Finance, Accounts Payable, IT, and other internal departments to help ensure procurement transactions, supplier information, documentation, and communications are accurate, complete, and processed on time. The position also develops reporting, supports audit readiness, resolves process and data issues, and identifies opportunities to improve procurement efficiency and compliance.

Requirements

Two or more years of experience in quality, procurement, supply chain, manufacturing, operations, administration, or a related function preferred.
Computer proficiency, including Microsoft Office; ERP experience; Microsoft Dynamics 365 is a plus.
Strong organizational and time-management skills.
Self-starter with strong interpersonal skills.
Written, oral, and presentation communication skills.
Ability to work in a team environment and effectively and cooperatively communicate and interact with people from diverse ethnic and educational backgrounds.
Attention to detail, listening skills, and ability to make sound judgment decisions.
Ambitious and confident in their abilities.

Nice To Haves

Associate’s or bachelor’s degree in supply chain, procurement, business, quality, operations, or a related field preferred.
Experience with Microsoft Dynamics 365 is a plus.

Responsibilities

Manage the end-to-end indirect purchase order process for supplies, services, maintenance, equipment, and other nonproduction requirements.
Review requisitions for completeness, including required information, approvals, pricing, accounting details, and supporting documentation.
Create, issue, maintain, and close indirect purchase orders in Microsoft Dynamics 365; communicate orders and changes to suppliers and obtain acknowledgments when required.
Analyze indirect purchasing activity and identify opportunities to improve compliance, consolidate spending, or reduce unnecessary transactions.
Coordinate supplier setup from initial request through approval and activation, ensuring business justification, approvals, and required documentation are provided.
Coordinate supplier reviews and approvals with Procurement, Quality, Finance, Regulatory, IT, and other applicable departments; monitor requests and follow up on missing items.
Maintain supplier records in D365 and other systems, coordinate approved changes, review data for duplicates or inaccuracies, and maintain files for business, audit, regulatory, and compliance needs.
Recommend improvements to supplier onboarding and maintenance processes.
Administer the Approved Supplier List (ASL), process approved additions, changes, suspensions, and removals, and maintain supporting documentation and an audit trail.
Coordinate with Quality and Procurement to resolve supplier approval or documentation gaps; provide ASL reports and documentation for internal, customer, and regulatory audits.
Develop and monitor metrics related to supplier approvals, documentation status, and outstanding actions.
Distribute approved Engineering Change Notices (ECNs) to affected suppliers, confirm impacted suppliers, and maintain current supplier contacts and distribution lists.
Track supplier receipt, acknowledgment, response, and implementation status when required; follow up on outstanding acknowledgments, questions, and actions.
Maintain records of ECN communications and supplier responses, and coordinate with Engineering, Quality, Planning, and Procurement on effective dates, inventory impacts, implementation requirements, and supplier readiness.
Escalate supplier concerns, delays, or implementation risks and develop reporting on open ECNs, supplier acknowledgments, and outstanding actions.
Support procurement processes and data in Microsoft Dynamics 365 and related systems; identify, investigate, and help resolve system and data issues.
Develop and maintain procurement reports and trackers using D365, Microsoft Excel, Power BI, and other available tools.
Serve as a procurement resource for questions about indirect purchase orders, supplier setup, the ASL, and ECN processes.

Benefits

Medical, vision, and dental insurance coverage.
Opportunities for career growth and advancement.
Employee discount on Sunstar products.
401(k) retirement plan with employer match, including pretax and Roth options.
401(k) profit-sharing contribution based on company performance.
Paid holidays and generous paid time off.
Pet, legal, and identity theft insurance plans.
Competitive annual bonus.
On-site café.
On-site fitness center.
Corporate Perks Discount Program.
Holiday lunches.
Employee appreciation events, recognition and rewards programs, and anniversary, birthday, and new-hire announcements.
Beautiful state-of-the-art facility and walking trails.