Procurement Operations Analyst

Sunstar•Schaumburg, IL

About The Position

The Procurement Operations Analyst coordinates and improves the systems, data, controls, and processes that support Procurement operations. The role owns the indirect purchase order process, coordinates supplier onboarding and maintenance, administers the Approved Supplier List (ASL), and manages the distribution and tracking of Engineering Change Notices (ECNs) to suppliers. The analyst works with Procurement, Quality, Engineering, Finance, Accounts Payable, IT, and other departments to ensure procurement transactions, supplier information, documentation, and communications are accurate, complete, and processed on time. The position also develops reporting, supports audit readiness, resolves process and data issues, and identifies ways to improve procurement efficiency and compliance. The role manages indirect purchase orders in Microsoft Dynamics 365; coordinates supplier setup and record maintenance; maintains the ASL and supporting audit documentation; and distributes and tracks supplier responses to approved ECNs. It also supports procurement data and processes in D365, investigates system and data issues, and builds reports and trackers using D365, Microsoft Excel, Power BI, and other available tools. The analyst serves as a resource for questions about indirect purchase orders, supplier setup, the ASL, and ECN processes. The preferred education is an associate’s or bachelor’s degree in supply chain, procurement, business, quality, operations, or a related field. Two or more years of experience in quality, procurement, supply chain, manufacturing, operations, administration, or a related function is preferred. The position offers a hybrid schedule in certain departments; the description does not specify whether this role is eligible. The stated pay range is $83,204–$90,000, with eligibility for an annual bonus.

Requirements

Two or more years of experience in quality, procurement, supply chain, manufacturing, operations, administration, or a related function preferred.
Associate’s or bachelor’s degree in supply chain, procurement, business, quality, operations, or a related field preferred.
Computer proficiency, including Microsoft Office and ERP experience.
Strong organizational and time management skills.
Self-starter with strong interpersonal skills.
Written, oral, and presentation communication skills.
Ability to work in a team environment.
Ability to communicate, interact, and work effectively and cooperatively with people from diverse ethnic and educational backgrounds.
Attention to detail.
Listening ability.
Ability to make sound judgment decisions.
Ambitious and confident in their abilities.

Nice To Haves

Microsoft Dynamics 365 experience is a plus.
Associate’s or bachelor’s degree in supply chain, procurement, business, quality, operations, or a related field preferred.
Two or more years of experience in quality, procurement, supply chain, manufacturing, operations, administration, or a related function preferred.

Responsibilities

Manage the end-to-end indirect purchase order process for supplies, services, maintenance, equipment, and other nonproduction requirements.
Review purchase requisitions for completeness, including required information, approvals, pricing, accounting details, and supporting documentation.
Create, issue, maintain, and close indirect purchase orders in Microsoft Dynamics 365; communicate orders and changes to suppliers and obtain acknowledgments when required.
Analyze indirect purchasing activity and identify opportunities to improve compliance, consolidate spending, or reduce unnecessary transactions.
Coordinate supplier setup from initial request through approval and activation, ensuring requests include business justification and required approvals.
Collect supplier information and documentation, and coordinate supplier reviews and approvals with Procurement, Quality, Finance, Regulatory, IT, and other applicable departments.
Monitor supplier setup requests, follow up on missing documentation or approvals, and maintain accurate supplier data in D365 and other applicable systems.
Coordinate changes to supplier records under company controls and approval requirements; routinely review data for duplicate, incomplete, expired, or inconsistent information.
Maintain complete supplier files and documentation for business, audit, regulatory, and compliance requirements, and recommend improvements to onboarding and maintenance processes.
Administer the Approved Supplier List (ASL), processing approved additions, changes, suspensions, and removals in partnership with Procurement and Quality.
Maintain supporting ASL documentation and audit trails, resolve supplier approval or documentation gaps, and provide reports and documentation for internal, customer, and regulatory audits.
Develop and monitor metrics related to supplier approvals, documentation status, and outstanding actions.
Coordinate distribution of approved Engineering Change Notices (ECNs) to affected suppliers and confirm impacted suppliers are identified.
Maintain supplier contacts and ECN distribution lists; track receipt, acknowledgment, response, and implementation status when required.
Follow up with suppliers on outstanding acknowledgments, questions, or required actions, and maintain records of ECN communications and supplier responses.
Coordinate with Engineering, Quality, Planning, and Procurement on ECN effective dates, inventory impact, implementation requirements, and supplier readiness.
Escalate supplier concerns, delays, or implementation risks and develop reports on open ECNs, supplier acknowledgments, and outstanding actions.
Support procurement processes and data in Microsoft Dynamics 365, maintain accurate records, and investigate and help resolve system and data issues.
Develop and maintain procurement reports and trackers using D365, Microsoft Excel, Power BI, and other available tools.
Serve as a procurement resource for questions related to indirect purchase orders, supplier setup, the ASL, and ECN processes.