Procurement Operations Analyst

Horizon3

10d•$115,000 - $150,000

About The Position

Horizon3 is seeking a Procurement Operations professional to support its indirect procurement function during a period of business growth. This individual-contributor role focuses on execution, queue management, vendor coordination, documentation, and consistent application of existing processes. The employee will work primarily with Zip, DocuSign, vendor onboarding, and internal documentation, handling sensitive information carefully and maintaining an organized, auditable operating rhythm. The role coordinates procurement requests and vendor and contractor onboarding, supports purchase orders, contracts, invoices, and renewals, and keeps requesters and internal stakeholders informed about progress, risks, and blockers. It also maintains accurate procurement records and develops queue documentation, process maps, and reporting to help requests progress in line with service targets.

Requirements

Three or more years of experience in procurement operations, purchasing, contract administration, vendor management, finance operations, or a closely related function.
Demonstrated experience managing a high-volume operational queue with competing deadlines.
Strong working knowledge of purchase orders, vendor onboarding, contracts, invoices, approvals, and document control.
Experience with procurement, intake, workflow, ERP, contract lifecycle, or ticketing systems; Zip experience is helpful but not required.
Strong spreadsheet skills, including filtering, data validation, reconciliation, and practical reporting.
Ability to work independently, ask precise follow-up questions, and escalate issues with clear options and recommendations.
Excellent written communication and follow-through with internal stakeholders, vendors, Legal, Finance, IT, and People Operations.
High level of discretion when handling financial, contractual, employee, vendor, and security-related information.

Nice To Haves

Experience supporting procurement in a technology, SaaS, cybersecurity, or high-growth company.
Experience with Zip, Coupa, Airbase, Ramp, Procurify, Ironclad, DocuSign, or comparable systems.
Familiarity with contractor onboarding, W-9/W-8 collection, background-check coordination, and access provisioning.
Experience documenting workflows and improving procurement controls without disrupting business operations.
Experience supporting foreign-currency transactions, change orders, renewals, or purchase order closeout.

Responsibilities

Manage the Zip procurement queue, tracking ownership, status, next action, due date, vendor information, and escalation path for active requests.
Review requests for completeness, including business purpose, scope, dates, currency, amount, budget owner, payment method, accounting fields, vendor information, approvals, and supporting documentation.
Follow up with requesters, vendors, and internal stakeholders to obtain missing information, prevent delays, and escalate blockers.
Coordinate procurement requests through Procurement, FP&A, functional, Legal, Security, People, IT, vendor, and signature review steps, tracking requests against service targets.
Coordinate contractor and vendor onboarding, including statements of work, agreements, tax documents, vendor records, banking information, portal completion, and approvals.
Partner with People Operations and IT on contractor classification, background-check requirements, equipment, email, application access, and onboarding tickets.
Determine whether an NDA or mutual NDA is required and route the appropriate document for signature.
Prepare approved contracts and supporting documents for signature, monitor DocuSign status, coordinate vendor countersignature, and store fully executed agreements.
Maintain procurement records, including request, purchase order, and agreement numbers; vendor names; renewal dates; links; and other identifiers.
Support change orders and foreign-currency requests by confirming scope, amount, dates, payment terms, approvals, native currency, USD equivalent, FX-rate basis, and total purchase value.
Support purchase order issuance and changes, invoice questions, vendor follow-up, and invoice reconciliation with Finance and Accounts Payable.
Track aging requests, open vendor actions, outstanding signatures, pending invoices, renewal dates, and requests ready for closeout.
Review open purchase orders and requests monthly, recommending closure, extension, or escalation and ensuring final documentation is complete.
Develop and maintain process maps, queue trackers, handoff documentation, backlog-cleanup plans, and organized records of deadlines, high-risk or high-value items, signature authorities, vendor issues, and internal contacts.
Prepare and distribute weekly queue and service-level dashboards for Procurement and Finance stakeholders, highlighting progress, risks, blockers, and recommended actions.
Progress assigned requests in a timely manner.