VIB Procurement Officer - #BVI00092

DHRM•Richmond, VA

7d•Onsite

About The Position

The objective/mission of the Virginia Industries for the Blind (VIB) is to employ and develop Virginians who are blind, visually impaired or deaf/blind to achieve their desired level of employment through the manufacture and delivery of quality products and services. To accomplish this objective / mission requires VIB to operate similar to a traditional business; maintaining efficient production, service and retail operations with strict financial controls to assure adhering to VIB's self-funded obligation, i.e., to accomplish its mission without the use of General Funds. We are seeking a VIB Procurement Officer to process all assigned purchases in accordance with Commonwealth Purchasing Regulations and VIB Procurement Procedures for State-side; and process all assigned purchases in accordance with established federal procurement procedures. Obtains all required approvals for procurements that exceed delegated spend authority of $20,000. Provides procurement guidance to end-users. Assists VIB staff in maintaining and troubleshooting Procurement systems to include: eVA, Odoo, Counter Point (for a short period).

Requirements

Certification as a Virginia Contracting Associate.
Experience in the development of specifications packages, the management of Commonwealth of VA competitive solicitations and contract awards, processing sole source and emergency determinations.
Working knowledge of State procurement laws including but not limited to the Virginia Public Procurement Act (VPPA); and of the Agency Procurement Surplus Property Manual (APSPM).
Proficiency with eVA procurement systems, e-commerce, and inventory management.
Demonstrated skill in using automated procurement systems, e commerce platforms, and inventory management tools.
Strong attention to detail.
Strong oral and written communication skills; demonstrated telephone and customer service skills.
Proficiency with automated purchasing software, MS Word, Excel, and database management.
Demonstrated ability to process purchase requisitions into purchase orders in accordance with established policies and procedures supporting base supply operations.
Demonstrated ability to interpret specifications and complete purchase orders in accordance with applicable policies and procedures.
Ability to work effectively in a high-volume environment.
Ability to establish and maintain effective working relationships with vendors and internal end users.

Nice To Haves

Experience in Virginia public procurement/purchasing.
Current Virginia Contract Administration and Risk Management (VCARM), Contracting Officer (VCO) certification or ability to obtain VCARM within one year of hire and VCO within two year(s) of hire
Certification as a Certified Professional Public Buyer (CPPB).
Training in business or another related field.
Knowledge and/or experience with VIB procurement processes

Responsibilities

Processes Purchase Orders for EDI administrative items which are not stocked in BSCs.
Maintains procurement files to include all required documents.
Purchase Requisition/specifications.
Quotes
Purchase Order and any other related documents.
Ensure accurate price quotes are obtained from vendors and/or verify the requested items are available via a contract from which VIB has approval to procure goods and/or services.
Receive and relay vendor messages to appropriate staff in an accurate and expedient manner.
Key data into Counterpoint within two business days of receiving Purchase Requisitions.
Request appropriate approvals prior to issuing Purchase Orders.
Completes duties and/or projects as needed or directed by supervisor.