Procurement Officer

State of Montana • Helena, MT

18h • Hybrid

About The Position

The State of Montana Department of Administration's State Procurement Services Division is looking for a Procurement Officer to support the Department of Corrections (DOC). This role is part of a centralized procurement model where the Procurement Officer is an employee of the Department of Administration but located at the DOC to provide direct support. The position involves overseeing and coordinating all procurement activities within the DOC, ensuring compliance with laws, policies, and procedures. Responsibilities include mentoring staff, conducting solicitations, and managing contracts. The ideal candidate will have good judgment, organizational skills, and the ability to communicate complex procurement requirements effectively.

Requirements

• Bachelor’s degree in Business, Public Administration, Communication, or related field; OR Associate degree in Business Public Administration, Communication, or related field and two years’ experience in technical writing, research, or project management; OR Alternate combinations of education and experience will be considered on a case-by-case basis.
• Ability to deliver outstanding customer service.
• Ability to conduct research, system analysis, and data gathering analysis.
• Ability to prioritize multiple projects and deadlines while working independently in a fast-paced public-sector environment.
• Ability to learn the theory, principles, practices and techniques of government contracting.
• Ability to learn the State of Montana's procurement process, administrative rules, and federal procurement rules and laws.
• Ability to work and effectively communicate with diverse levels of management and stakeholders.
• Ability to establish objectives and priorities based on goals and general direction provided by management.
• Ability to identify problems, emerging issues and trends, and establish strategies to address them.
• Ability to mediate and resolve disputes.
• Ability to work independently with minimal supervision.
• Successful completion of a criminal background check.

Nice To Haves

• Experienced in procurement but also open to someone that is passionate about learning and growing in this role.

Responsibilities

• Develop clear scopes of work, specifications, solicitation documents, evaluation criteria, and contract documentation.
• Conduct market research and analyze pricing, proposals, contract terms, and procurement risk.
• Manage competitive solicitations, evaluations, awards, and contract administration in a fair, transparent, and defensible manner.
• Coordinate contract amendments, renewals, corrective actions, and contract closeout activities.
• Maintain ethical conduct, confidentiality, impartiality, and complete audit-ready procurement files.
• Support procurements essential to Corrections operations, including healthcare, food service, safety and security, technology, and other DOC programs.

Benefits

• Work/life Balance
• Health Coverage
• Retirement plans
• Paid Vacation and Sick Leave and Holidays
• Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree