Procurement Officer

State of Montana•Helena, MT

1d•Hybrid

About The Position

The Department of Administration's State Procurement Services Division is looking for a Procurement Officer who solves problems and communicates exceptionally well to support the Department of Corrections (DOC). The State of Montana recently implemented a centralized procurement model built around an enterprise procurement team plus agency-based staff who work alongside the agencies they serve. In this role, you'll be a Department of Administration employee located at DOC, providing procurement support directly to the department. You'll be one of four procurement officers reporting to the DOC procurement supervisor. You would be responsible for overseeing and coordinating all procurement activities within the DOC ensuring procurements and contracts are completed accurately, efficiently, and in accordance with applicable laws, policies, procedures, and funding requirements. This position mentor’s DOC staff in procurement procedures, conducts solicitations for goods and services, and provides contract oversight and management of all assigned and on-going contracts. If you have good judgment, organizational skills, and the ability to explain complex procurement and contracting requirements to a wide range of internal stakeholders you should apply! We are interested in an individual that is experienced in procurement but also open to someone that is passionate about learning and growing in this role.

Requirements

Bachelor’s degree in Business, Public Administration, Communication, or related field; OR Associate degree in Business Public Administration, Communication, or related field and two years’ experience in technical writing, research, or project management; OR Alternate combinations of education and experience will be considered on a case-by-case basis.
Ability to deliver outstanding customer service
Ability to conduct research, system analysis, and data gathering analysis
Ability to prioritize multiple projects and deadlines while working independently in a fast-paced public-sector environment.
Ability to learn the theory, principles, practices and techniques of government contracting
Ability to learn the State of Montana's procurement process, administrative rules, and federal procurement rules and laws
Ability to work and effectively communicate with diverse levels of management and stakeholders
Ability to establish objectives and priorities based on goals and general direction provided by management
Ability to identify problems, emerging issues and trends, and establish strategies to address them
Ability to mediate and resolve disputes
Ability to work independently with minimal supervision

Nice To Haves

Good judgment
Organizational skills
Ability to explain complex procurement and contracting requirements to a wide range of internal stakeholders
Experienced in procurement but also open to someone that is passionate about learning and growing in this role

Responsibilities

Develop clear scopes of work, specifications, solicitation documents, evaluation criteria, and contract documentation.
Conduct market research and analyze pricing, proposals, contract terms, and procurement risk.
Manage competitive solicitations, evaluations, awards, and contract administration in a fair, transparent, and defensible manner.
Coordinate contract amendments, renewals, corrective actions, and contract closeout activities.
Maintain ethical conduct, confidentiality, impartiality, and complete audit-ready procurement files.
Support procurements essential to Corrections operations, including healthcare, food service, safety and security, technology, and other DOC programs.