Procurement Officer 1

Grant County Public Utility District•Ephrata, WA

15h•$34 - $54•Hybrid

About The Position

Under general supervision, Procurement Officer I performs entry level professional procurement and contract administration activities to support the District’s operational objectives. The position is responsible for soliciting bids and quotations, preparing and issuing purchase orders for stock and non-stock materials, equipment, public works, professional services, and general services, while ensuring compliance with applicable federal and state procurement laws, regulations and District policies. This role partners with Procurement Officer II and III positions to support procurement lifecycle, including competitive solicitations, contract development and administration for lower risk procurements, contract closeouts, surplus asset disposition, and procurement record management. This position collaborates with internal stakeholders and external vendors to provide timely, cost-effective solutions while promoting transparency and regulatory compliance.

Requirements

Bachelor’s Degree in business, procurement, contract administration, public administration, and/or a related field OR 2 additional years of relevant experience in lieu of degree.
Two (2) years of progressively responsible experience directly related to procurement, purchasing, contract administration, business administration, and/or a closely related field.

Nice To Haves

Public Sector procurement experience, preferably within a public utility, municipality, or other governmental agency.
Experience administering public works, professional services, or general services procurements.
Experience using enterprise resource planning (ERP) or electronic procurement systems.
Professional experience in procurement, construction, contract administration, audit, supply chain, or a related business function.

Responsibilities

Request bids and quotations, prepare and issue purchase orders, and support procurement of inventory, non-stock materials, professional services, general services, and public works in collaboration with warehouse staff, District representatives, and project managers by preparing solicitations, evaluating responses for commercial compliance, and ensuring procurement activities comply with applicable District policies, federal and state procurement requirements.
Perform purchasing, contracting, and administrative support activities to support efficient, compliant, and well-documented procurement and contract administration processes.
Develop, administer, monitor, and close out low-risk contracts in coordination with project managers, including support for bid openings, site visits, pre-construction meeting materials, invoice review, and contract completion activities.
Perform evaluations of bids and proposals received for commercial compliance with low-risk requirements. Document objective, defensible, and well supported recommendations in accordance with solicitation requirements and procurement regulations. Review and support compliance with contract and purchase order terms and procurement requirements, including bid bonds, performance bonds, prevailing wage requirements, insurance certificates, payments, schedules, deliveries, and applicable documentation while identifying and escalating issues requiring resolution.
Maintain fair, open, and impartial relationships with suppliers, contractors, internal customers, and other stakeholders to promote ethical procurement practices, fair competition, and positive business relationships.
Support procurement-related records management, electronic file retention, Strategic Alliance Partnership audits, and surplus processes for materials and equipment through online auction, competitive bid, or other approved methods as assigned to ensure complete, accurate, and auditable procurement records.
Participate in ongoing procurement and public contracting training through appropriate professional and regulatory resources, including Washington State Department of Labor and Industries, NIGP, and MRSC to maintain current knowledge of procurement laws, regulations and industry best practices.
Follow Critical Information Protection (CIP), Critical Energy Infrastructure Information (CEII), security, legal, regulatory, policy, and procedure requirements applicable to procurement activities to safeguard sensitive information and ensure regulatory compliance.
Coordinate with Accounting, Enterprise Risk Management, Legal, and other internal stakeholders to ensure procurement activities such as, but not limited to, contract documentation, funding requirements, insurance requirements, and contractual terms receive appropriate review and comply with applicable laws, regulations, District policies, and established risk management standards.
Provide guidance to Grant PUD personnel regarding the responsibilities and expectations of District Representatives/Project Managers administering contracted procurements and complying with established procurement policies and procedures.
Support Supplier Development Program initiatives by applying procurement practices and procedures that promote compliance with applicable program requirements.
Perform other duties as assigned in support of Supply Chain and Procurement operations.
Demonstrated commitment to Grant PUD’s mission, vision, values, strategic plan, and Grant PUD / IBEW Local 77 Code of Excellence. The incumbent should be familiar with these organizational priorities and behave in a way that aligns with these expectations.
Understand and adhere to compliance requirements for this position that may include laws, regulations, security guidelines, Grant PUD policies & Procedures.
Actively participate in all aspects of our safety program, including but not limited to: Following all safety policies and procedures. Alerting supervisors and coworkers to unsafe or hazardous working conditions. Reporting any safety incidents or close calls within 24 hours to your supervisor. Accepting feedback from supervisors and coworkers regarding your own safety performance.