Procurement Coordinator, Food Programs

Metropolitan Council on Jewish Poverty•New York, NY

13d

About The Position

The Procurement Coordinator supports the procurement and distribution of kosher and halal food for Met Council’s Food Program. The role coordinates ordering, purchasing, scheduling, logistics, inventory tracking, and related procurement documentation, and works with the Fiscal Department to track budget and grant spending. The Coordinator communicates regularly with suppliers and network agencies and works with the Procurement Manager, Warehouse Director, warehouse staff, and other Food Program team members to support smooth warehouse operations.

Requirements

Strong verbal and written communication skills.
Exceptionally strong problem-solving skills.
High attention to detail and strong organizational skills, including the ability to manage multiple, sometimes competing, tasks.
Project management skills, including follow-up across departments and job titles.
Ability to learn and use new systems and databases, and to use technology to run reports and conduct analyses.
Collaborative team-player skills and the ability to work independently.
Ability to follow organizational policies, procedures, and compliance requirements.
Professionalism, accountability, and dependability in the workplace.
Proficiency with Microsoft Office, particularly Excel.
Experience working with Salesforce or other CRM or ERP data systems.
Willingness to learn Kashruth and/or halal dietary laws if not already familiar.
Ability to travel occasionally among Met Council offices and network agencies across the five boroughs, typically using public transport.
Comfort working in a shared warehouse office environment.
Physical ability to walk, sit, grasp, bend, stoop, squat, use a computer, and perform finger-dexterity and eye-hand-coordination tasks constantly; stand and climb stairs frequently; carry a laptop and files weighing approximately 8–10 pounds; and occasionally reach above the shoulder and lift, push, or pull 5–25 pounds.

Nice To Haves

Associate’s or Bachelor’s degree; equivalent work experience is accepted.
1–3 years of experience in procurement, logistics, warehouse operations, or administrative support.
Working knowledge of Kashruth and/or halal dietary laws.

Responsibilities

Support ordering and purchasing food through online and phone orders from donated food sources, whole-food vendors, and donors.
Work with the warehouse team to identify vendors, negotiate prices, and procure kosher and halal products.
Communicate with the Food Program team, suppliers, and network agencies about order and purchase status and schedule pickups and deliveries.
Support relationships with vendors and others to secure donations of kosher and halal food products.
Coordinate inbound delivery and outbound distribution logistics with vendors, warehouse staff, and network agencies.
Coordinate vendor-direct deliveries to network agencies, special project deliveries, and emerging food-provision models.
Work with the Fiscal Department to obtain purchase approvals, submit paperwork, track payments, and monitor spending against available funding sources.
Support inventory tracking with a Salesforce-based inventory management system, including tracking food entering and leaving the warehouse.
Maintain data in the online inventory management system and support consistent system use across food program operations.
Perform additional responsibilities as required.