Procurement Coordinator

Hope Media Group•New Caney, TX

31d•Hybrid

About The Position

Hope Media Group is a multi-brand ministry focused on engaging people to love Jesus, serve others, and spread Hope. This newly created role of Procurement Coordinator will guide budget managers through the procurement process for all organizational spending, including capital equipment, software, vendor service contracts, and general operating purchases. While budget managers will handle vendor relationships, selection, and negotiation, the Procurement Coordinator will act as the process expert, ensuring adherence to policy, advising on contract terms and pricing, and maintaining complete, audit-ready documentation.

Requirements

Bachelor's degree in business, supply chain, finance, or a related field, or equivalent work experience.
Two or more years of procurement, purchasing, or contract administration experience.
Working knowledge of procurement best practices and contract terms, sufficient to advise others on pricing and negotiation leverage without owning the negotiation.
Strong process orientation and attention to detail, with the ability to enforce policy consistently and diplomatically across departments that do not report to this role.
Excellent written and verbal communication and coaching skills; comfortable guiding budget managers who outrank this position and pushing back on noncompliant requests.
Support for and alignment with Hope Media Group's Christian mission and values.
Committed to a personal relationship with Jesus Christ
Grounded spiritually and biblically literate
Comfortable praying for co-workers in team meetings, leading spoken prayer, and participating in ministry prayer meetings and Bible studies
Live Christian principles defined by the ministry’s Statement of Faith & Biblical Beliefs
Participate in on-air fundraisers and prays for donors as needed
Passion for leveraging the HMG’s media platforms for evangelism and discipleship
Exhibit a strong moral character
Active member of a Bible believing local church

Nice To Haves

Nonprofit or broadcast and media industry experience is a plus.
Experience with ERP or procurement systems, such as Sage Intacct or Ramp, strongly preferred.

Responsibilities

Guide budget managers through the procurement process end to end, from purchase request through purchase order issuance, so each request follows the approval matrix and required thresholds.
Advise budget managers on contract terms, pricing benchmarks, and negotiation leverage points; budget managers retain ownership of vendor selection and negotiation.
Serve as the go-to resource for procurement policy questions: when competitive bids are required, what approval level a purchase needs, and how to structure a contract request.
Review purchase requisitions for proper approval, account coding, and budget availability before purchase order issuance.
Maintain a centralized vendor and contract repository, tracking key terms, effective dates, and renewal or auto-renewal risk, and proactively flag upcoming renewals to the responsible budget manager.
Flag purchases made outside the approved procurement process to the Controller and coordinate a path back into compliance.
Coordinate with Accounts Payable to confirm invoices match approved purchase orders and contract terms, and research and resolve discrepancies.
Support annual budgeting and capital expenditure planning with vendor pricing data and market benchmarks pulled from the contract repository.
Track and report procurement metrics, including cycle time, policy exceptions, and contract renewal risk, to the Controller and SVP of Finance.
Maintain procurement documentation in Sage Intacct, FinQuery and Ramp, ensuring contracts, purchase orders, and approvals are complete and audit-ready.