Procurement Coordinator

Empower Rental Group • Franklin, TN

1d • Onsite

About The Position

Empower Rental Group is hiring a Procurement Coordinator for its Support Center team. The role supports Procurement and Accounts Payable by maintaining accurate purchase orders, vendor records, item data, and procurement documentation. It coordinates day-to-day purchasing activities across branches and internal teams, with a focus on organizing and clearing blocked purchase orders, resolving vendor and internal discrepancies, supporting purchase-order compliance, and helping invoices move through the payment process. The position also supports branch purchasing, capital purchase-order follow-up, RentalMan item-master approvals, and Smart Equip vendor and error management. Accurate records, contract compliance, and improved procurement processes help the business use its buying power to support operational efficiency and cost savings.

The position is office-based and involves regular communication with branches, vendors, Accounts Payable, finance, operations, and field teams. It follows standard business hours, with flexibility for project deadlines and time-sensitive purchasing or invoice issues. Occasional travel to vendors or branch locations may be required.

Requirements

• Strong organization, follow-up, multitasking, and attention to detail.
• Ability to research purchasing and invoice discrepancies and coordinate resolution across departments.
• Clear written and verbal communication with vendors, branches, Accounts Payable, and operational teams.
• Proficiency in Microsoft Office, including Excel, Word, and Outlook.
• Ability to manage a high-volume blocked-purchase-order workload, meet deadlines, and escalate system issues appropriately.
• Problem-solving mindset focused on service, teamwork, data accuracy, and continuous improvement.

Nice To Haves

• Associate’s or Bachelor’s degree in Supply Chain, Business Administration, or a related field.
• One to three years of procurement, purchasing, Accounts Payable coordination, or supply chain experience.
• Equipment rental, construction, or manufacturing experience.
• ERP and procurement-system experience.
• Experience with or ability to learn RentalMan, Sage, Smart Equip, and related purchasing systems.

Responsibilities

• Partner with Accounts Payable to review the blocked purchase-order report and work toward daily clearance.
• Organize and prioritize blocked purchase orders; investigate pricing, quantity, vendor setup, item-master, receipt, and compliance discrepancies.
• Coordinate corrections with vendors, branches, operations, finance, and other internal teams.
• Provide corrected purchase-order or vendor information to Accounts Payable and follow unresolved items through completion.
• Monitor recurring causes of blocked purchase orders and recommend process or data improvements to reduce payment delays.
• Prepare, process, update, and track purchase orders in accordance with company policies and procedures.
• Monitor order status and delivery schedules and resolve vendor-related discrepancies or delays.
• Maintain accurate procurement records in ERP and procurement systems.
• Follow up on capital purchase orders and communicate outstanding actions to stakeholders.
• Act as a point of contact between vendors and internal departments regarding order updates, pricing, delivery, and invoice-related issues.
• Assist with vendor qualification, onboarding, setup, cleanup, and compliance with company standards.
• Maintain vendor data between Sage and RentalMan and assist with maintaining the Smart Equip vendor list.
• Support vendor consolidation, scorecards, and performance tracking.
• Monitor purchasing activity for compliance with procurement policies and budget guidelines.
• Review and process RentalMan Item Master approvals and support item-data accuracy.
• Lead initial troubleshooting of Smart Equip errors, document issues, and escalate when needed.
• Maintain accurate and current procurement files, contracts, and supporting documentation.
• Assist with audits, reporting, and tracking procurement metrics, including blocked-purchase-order trends and recurring issues.
• Work with the Procurement Manager to gather and analyze spending, pricing, and vendor-performance data.
• Support sourcing initiatives, contract renewals, and negotiations through administrative and analytical assistance.
• Coordinate with finance, operations, field teams, and branches to support consistent procurement processes.

Benefits

• Medical, dental, and vision plans.
• 401(k) with company match.
• Health Savings Account (HSA).
• Employer-paid basic life insurance with a buy-up option.
• Voluntary life, accident, and long-term disability options.
• Employer-paid short-term disability benefit.
• Employee Assistance Program (EAP).
• Paid parental leave.
• Paid time off and paid holidays.
• Employee Referral Program.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed