Procurement Contract Administrator

RTD • Fond du Lac, WI

1d • $77,437 - $109,380

About The Position

This position serves as a critical liaison between the Contracts Team and various departments, ensuring seamless alignment of contract objectives with the agency's mission. This high-impact role involves managing the contract lifecycle, performance monitoring, vendor relationship management, contract close-out and archiving. The Contract Administrator responsibilities also include maintaining meticulous records and facilitating renewals, amendments, and other contract modifications. This position demands a strong knowledge and strategic approach to public sector procurement practices, strong organizational skills, attention to detail, and the ability to manage multiple contracts simultaneously to support the agency's mission effectively.

Requirements

• Bachelor’s Degree in Business Administration or Business Management required, or an equivalent combination of education and relevant work experience.
• Minimum of five (5) years of experience in procurement, contract management, or a related field.
• Knowledge of public procurement laws and regulations.
• Strong communication and interpersonal skills.
• Proficiency in contract management software and procurement systems.
• Excellent analytical and problem-solving abilities.
• Attention to detail with the ability to manage multiple tasks simultaneously.

Nice To Haves

• Procurement experience in the public sector.
• Professional certifications such as Certified Professional Public Buyer (CPPB), Certified Public Procurement Officer (CPPO) or Certified Federal Contracts Manager (CFMC).
• Experience with enterprise resource planning (ERP) systems and ERP system integration.

Responsibilities

• Oversee the administration of all contracts, maintaining an accurate and accessible centralized database, and ensuring compliance with contractual obligations.
• Build strong relationships with internal clients to ensure project alignment, communication, collaboration with project managers, understanding and management of contracts.
• Serve as an administrator for RTD’s online Open Gov Solicitation and Contracts Management platform, ensuring the system’s effectiveness in managing procurement activities.
• Establish and nurture strong vendor relationships, facilitating clear communication and overseeing the Vendor Performance Program.
• Conduct regular audits of procurement processes and contracts to ensure compliance with applicable laws and regulations and assist in the development and implementation of procurement policies and procedures.
• Prepare and maintain essential procurement documents, including correspondence, forms, templates, and manuals.
• Compile data and generate reports on procurement activities, contract status, and vendor performance for management review.
• Work closely with internal departments such as Legal, Finance, and Operations to ensure cohesive contract and procurement processes.
• Provide training and guidance to staff on procurement policies, contract management, and compliance requirements.
• Stay current with industry trends, regulations, and best practices by attending relevant meetings, conferences, seminars, and training programs.
• Participate in special task forces and groups related to procurement policies and procedures.
• All job-related duties as assigned

Benefits

• RTD Employee Benefits: https://www.rtd-denver.com/careers/benefits
• (RTD Represented Employee Benefits: Please refer to the Labor Agreement included in the above link for details.)

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level