Administrator, Procurement

Chicago Transit Authority • Chicago, IL

7d • Hybrid

About The Position

Under general supervision, responsible for purchasing and related contract administration activities within an area of the department, procuring the goods and services necessary for the daily operations of the Authority.

Requirements

• General knowledge and understanding of formal and informal bidding procedures.
• Working knowledge of the Microsoft Office Suite and the applications of these products in support of purchasing activities.
• Strong verbal and written communication skills.
• Basic skill in reading and interpreting specifications, drawings, and purchase requests.
• High conscientious ability.
• Must be able to operate a personal computer to utilize programs such as Windows, Microsoft Office, Enterprise resource planning (ERP) system, and other applications necessary to perform the duties of Procurement Administrator.

Nice To Haves

• Bachelor’s degree in Business Administration or a combination of education and experience related to this position.
• Three (3) years of experience in office administration or project management preferred.

Responsibilities

• Responsible for various types of procurements, such as preparation of bid proposals (including Invitations for Bids, Requests for Proposals, and Letters of Interest and Qualifications), review of contractor responses, and preparation recommendations in accordance with all applicable laws and CTA regulations.
• Reviews contract specifications, conducts pre-bid and pre-award meetings, determines responsiveness and responsibility of bidders, negotiates contracts and change orders; and coordinates contractual approvals with responsible departments.
• Administers addendums, directive letters, change orders, and proceed orders for contracts as required.
• Meets with vendors, user groups such as Technology, Human Resources, Facilities Maintenance, Operations, Construction and Engineering; and Law, Risk Management and Diversity as needed.
• Coordinates and participates in evaluation, selection, and negotiation committees to obtain goods or services as directed.
• Prepares requests for concurrence and approval from funding on procurements as necessary.
• Performs related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level