Procurement Assistant Manager, Labor, Security, and Facilities

Maersk•Charlotte, NC

About The Position

The Procurement Assistant Manager, Labor, Security, and Facilities drives commercial and execution activities across the Source-to-Contract and Demand-to-Delivery lifecycle for Facilities and related operational categories across North America. The role manages sourcing activities across Facilities within Logistics & Services, supporting Contract Logistics, Ground Freight, Depots and other operations. Categories include facility management services, third-party labor, Security, operational supplies and consumables, and other facility-related requirements. The position applies Total Cost of Ownership (TCO), should-cost modelling, external benchmarks and market intelligence to strengthen commercial decisions and deliver sustainable cost leadership and savings. It works closely with Operations, Finance, Accounts Payable, Legal, Technology, Vendor Master Data Management and other stakeholders to streamline procurement, implement negotiated agreements and purchasing channels, and translate sourcing outcomes into operational results. A key focus is digital adoption and deployment of technology, automation and AI-enabled solutions across the Procure-to-Pay lifecycle. The role identifies opportunities to reduce manual work, improve data quality and controls, increase productivity, and establish scalable procurement processes across North America.

Requirements

3–5 years of experience in procurement, strategic sourcing, supply chain or a related commercial role.
Hands-on experience with RFx, supplier negotiations and sourcing implementation.
Working knowledge of Procure-to-Pay processes and procurement systems, including SAP S/4HANA (or a similar P2P platform), Fiori or comparable ERP/procurement platforms.
Strong commercial and analytical skills, including spend analysis, TCO, should-cost analysis and market benchmarking.
Strong consulting skills and clear communication ability.
Proficiency in Excel.
Strong project management, organizational and communication skills, with the ability to manage multiple priorities and work effectively across functions.
Strong attention to detail, sound judgment and understanding of procurement governance and controls.
Continuous-improvement and digital mindset, with an interest in using automation and AI-enabled solutions to improve productivity and scalability.

Nice To Haves

Procurement experience across facilities, warehousing, automation, operational supplies or Logistics & Services.
Power BI or other data analytics tools.
Advanced degree or relevant professional certification such as SCMP, CIPS, PMP or Lean Six Sigma.

Responsibilities

Manage Source-to-Contract activities for Facilities and related categories across North America, including Contract Logistics, Ground Freight, Depots and other Logistics & Services operations.
Execute sourcing initiatives for facility management services, operational supplies and consumables, and related facility requirements.
Conduct spend, demand and supplier analysis to identify sourcing, consolidation and standardization opportunities.
Develop category-specific go-to-market and sourcing strategies based on business requirements, supplier capabilities, market dynamics and commercial opportunities.
Lead RFQ/RFP processes, including supplier engagement, bid analysis, commercial evaluation, negotiations, recommendations and award implementation.
Develop and apply TCO and should-cost models to improve commercial decisions and optimize lifecycle economics.
Develop and maintain external benchmarks for key cost drivers, rates, equipment and services.
Monitor market trends, supplier developments, capacity, inflationary factors and technology developments, and translate insights into sourcing actions.
Support contract development and negotiation with Legal and relevant stakeholders.
Deliver measurable cost savings, cost avoidance and other value improvements while balancing service, quality, operational requirements and risk.
Implement and maintain negotiated supplier rates, pricing conditions and commercial agreements in applicable procurement systems.
Translate sourcing awards into contracts, purchase orders, catalogues, rate structures and approved buying channels.
Monitor commercial conditions and coordinate corrective actions for missing, incorrect or outdated rates.
Resolve Procurement-owned pricing and commercial discrepancies, including price mismatches affecting three-way matching and payment.
Establish mechanisms to maintain visibility of pricing, rate validity, contract coverage and commercial performance.
Coordinate supplier onboarding and implementation across Procurement, Operations, Finance, Accounts Payable, Vendor Master Data Management and other process owners.
Enable awarded suppliers through appropriate purchasing channels, including catalogues, punchouts, framework purchasing and PO-based processes.
Manage sourcing and procurement documentation for governance, audit readiness and traceability.
Drive contract compliance and adoption of negotiated suppliers, rates, terms and purchasing channels.
Support supplier adoption of the Supplier Code of Conduct and applicable sustainable procurement requirements.
Promote supplier consolidation and standardization where these improve cost, compliance, operational performance or scalability.
Lead Procurement execution across the Demand-to-Delivery lifecycle, translating business demand into appropriate commercial and purchasing solutions.
Partner with stakeholders to improve the end-to-end Procure-to-Pay process, from demand creation through purchasing, receipt, invoicing and payment.
Determine and deploy suitable purchasing routes based on demand characteristics, including catalogue, qualified free-text PR, framework purchasing, system-generated PO and sourcing-supported purchasing.
Support transition of applicable spend from invoice-based purchasing to structured PO-based procurement channels.
Identify root causes of recurring purchasing, pricing and payment issues and coordinate corrective actions.
Support improved Payment on Time by addressing procurement-related causes of invoice and payment delays.
Champion digital procurement solutions, automation and AI-enabled capabilities across Source-to-Contract and Procure-to-Pay activities.
Identify and implement automation opportunities in sourcing intake, quotation comparison, rate maintenance, catalogue management, transaction monitoring and exception management.
Use procurement and transaction data to identify opportunities, exceptions, leakage and process bottlenecks.
Increase adoption of digital buying channels and reduce unnecessary manual transactions and interventions.
Partner with technology, process owners and Super Users to improve NFTP/SAP S/4HANA workflows and other procurement solutions.
Develop scalable processes, templates, dashboards and ways of working for deployment across North America.
Track productivity improvements resulting from automation, digital adoption and process simplification.
Support testing, implementation and continuous improvement of procurement technologies and AI-enabled solutions.
Maintain sourcing and execution pipelines covering opportunities, supplier onboarding, commercial implementation, rate readiness, contracts, value delivery and dependencies.
Establish category and supplier performance indicators and provide transparent reporting to Procurement and business stakeholders.
Maintain cross-functional relationships with Operations, Finance, Accounts Payable, Legal, Product, Technology and other stakeholders.
Escalate material commercial, supplier or process risks with impact assessments and recommended actions.
Support broader North American Procurement priorities, transformation initiatives and category projects as required.